Blog Posts by RDM

What to Look for When Choosing a Document Storage Company

When you are a business owner, you are already swamped with work. Running your business takes a lot of time, and keeping track of employees and caring for customers takes up a lot of your energy too. So when you are trying to decide on a company for document storage in Trenton, we know how confusing it can get. Here are a few suggestions on what to look for and how Resource Data Management can help with your document storage needs.

Depending on what industry you are in, document shredding might be an option. But in this day and age, many businesses need to keep hold of old documents because of federal regulations and other statutory obligations. So off-site document storage has shot up in popularity over the years.

Security is usually the biggest concern for those choosing a document storage company. A company like Resource Data Management takes every step necessary to ensure every document is totally safe and secure, both electronically and the actual hard copy file. We stay up to date on the latest trends and technology when it comes to document storage services.

Access to your files is another concern when thinking about document storage. You want to make sure you get the most up to date imaging software. Resource Data Management can also help with that aspect of document storage. We can help you choose the best document imaging software to suit your business’ needs.

Finally, read some online reviews of the document storage company. For example, Resource Data Management has some positive reviews on Google+. You should also try to find some colleagues or fellow business owners that have used a document storage company like Resource Data Management. Ask them about their experiences with the company and if they would recommend that company to you. Try to read several reviews online or talk to current or former customers.

Doing a little bit of homework now on document storage companies could save you time, money and hassle in the long run! You want to be sure the document storage company you use is both secure and focused on customer service. That way, when you need an important document, you can quickly and easily access it without any trouble.

Do you want more information on document storage in Trenton? Call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis.

Is Paperless Practical?

These days, “going green” has become all the rage. More and more people, especially business owners, are trying to find ways to help save the planet as well as a few dollars. Document scanning in Harrisburg is more popular than ever, and here are a few ways a paperless office is both practical and Earth-friendly.

Save Paper … and Cardboard

Many offices used to use cardboard boxes to store away old records and files. With document scanning services, like the ones offered at Resource Data Management, you will not just save money on printer paper, ink and other printer supplies. You will also save money on storage boxes and other storage-based items. For example, if you used to store your paper records in an off-site storage unit, you can now save money on that storage unit when you go paperless with document scanning.

Stay Organized

In this day and age, time is money. With document scanning, gone are the days of endlessly sifting through old records and documents in search of that one record you need! Document scanning makes it easier than ever to access the files and documents you need when you need them. And less time spent searching for what you need means more time to spend on doing the work that really matters: keeping your customers happy and your business operations running smoothly and efficiently.

Sharing is Easier Too

When you have a file or document that you need to share with someone else – a coworker, for example – you might need to make a copy of it. That wastes even more paper and ink, not to mention valuable time. But with document scanning, you don’t have to worry about any of that. You and your coworkers can view a file at the same time without the need to print out several copies of the same document or file.

Free up Some Time

The time you used to spend filing paper documents is a thing of the past. Your files and documents are securely scanned and stored. So you and your coworkers do not have to waste valuable time filing and storing old documents and records. Document scanning gives you more time to focus on your other, more important work.

Are you interested in learning more about document scanning in Harrisburg? Call us at Resource Data Management at 215-953-5175, or you can contact us and get a Free Analysis.

Interesting Facts about Electronic Health Records

Now that 2014 is almost over, it is imperative that medical offices switch to electronic health records. If a medical office isn’t fully switched over to electronic health records by the start of 2015, the office will lose 1% of its Medicare reimbursements and will continue to lose these reimbursements by 1% every year until the office switches to electronic health records. Philadelphia medical offices trust Resource Data Management for all of their document scanning needs. Here are a few of our favorite facts about electronic health records.

  • Fifty-five percent of physicians had adopted electronic health records by 2011.
  • Ninety-one percent of physicians would be interested in mobile electronic health records.
  • When surveyed in 2012, 60% of physicians said that they think better patient care outweighs the costs of having an electronic health records system in place.
  • Most physicians see about 50 to 99 patients a week. (Think of how much time they will save after they all convert to electronic health records!)
  • In 2011 or 2012, bonuses were given to more than 55,000 physicians for meaningful use of electronic health records.
  • The federal government estimated that it will pay around $20 billion in incentives before the program shifts to penalties in 2015.
  • Approximately 75% of electronic health records adopters say that their new electronic health records system ended up enhancing patient care.
  • Some doctors cite a lack of incentives, privacy concerns and challenges in selecting a vendor as the reasons they have not yet adopted electronic health records.
  • Almost 50% of physicians say they are comfortable with their office’s or hospital’s budget for electronic health records.
  • When physicians use paper health records, they can only spend about 30 to 40 hours directly caring for patients because of the heavy paperwork and other administrative duties they have to take care of.
  • When paper records are used, the health care industry consumes tons of paper every year, which also causes a great deal of environmental harm.
  • In 2011, the northeast part of the United States led the nation in Meaningful Use Attestations at 31%.
  • Family practice was the leading specialty that participated in the Medicare Meaningful Use.

Are you interested in learning more about electronic health records in Philadelphia? Call Resource Data Management at 215-953-5175 or you can contact us for a Free Estimate.

Even More Reasons for Outsourced Document Scanning Services

We have already covered several reasons you should look into outsourced document scanning services in Philadelphia. And if you still are not convinced, here are a few more reasons.

Decrease Mail Processing Time

Let’s say your business receives several hundred pieces of mail a day or a week. And each piece of mail takes seven days to process from start to finish. That is a long time between when you receive the mail and when a certain action is taken, like paying off an invoice or responding to a request. When you use outsourced document scanning services like ours, that processing time can be cut down drastically. We can take that mail, scan your invoices, capture the critical data and take that data and upload it so you can take action on it that much faster.

Improve Your Bottom Line

When you hire our company for outsource document scanning services, that means your employees have more time on their hands to take care of what really matters: running your business, interacting with customers and handling the day-to-day tasks that regularly pop up. Plus, more free time also means your employees have more time to handle emergencies and other sudden events that sometimes pop up throughout the work day. Document scanning is a pretty labor-intensive task. And that time can be better spent doing the tasks that really matter.

No Worries about Equipment

Document scanning equipment can get expensive. And knowing which piece of equipment to buy (or what brand is best) can get confusing and overwhelming. So when you hire us for outsourced document scanning services, that takes this chore off your hands. You won’t have to worry if you are buying the correct printer or scanner. You just give us what you need scanned and we take it from there.

Are you ready to learn more about outsourced document scanning services in Philadelphia? Call Resource Data Management at 215-953-5175 or get a Free Analysis.

What’s So Great about Records Management?

When you are running a business, be it a doctor’s office, attorney’s office or financial services office, records management is an important aspect of keeping your business running smoothly. As a records management company serving Philadelphia, we know of a few good reasons you should consider us for all of your records management needs.

Reduce Operating Costs

Hiring an outside company for your records management may help your business reduce its operating costs. You won’t have to spend as much on paper, printing supplies and filing cabinets, plus you will help conserve precious floor space in your office. As your business grows and hires new employees, the reduction in lost floor space because of in-house records management can be a huge boon to your business.

Improve Efficiency and Productivity

If one of your staff members needs a file, that person could waste precious time searching for that file. What happens when a document is misfiled or someone sets it down and forgets where they put it? Having an outside records management company like ours means files will not get lost, and your employees will always know exactly where to look to find the ones they need.

Guard Important Information

A records management company like Resource Data Management is secure and trustworthy. We can help to protect your vital records from theft, loss, natural disaster and more. Storing your records in a safe off-site facility means you won’t lose your most important files if anything should happen to your office or facility.

Ensure Regulatory Compliance

Most industries these days have strict regulations they must follow, especially when it comes to records management. Hiring a company like ours can help your business ensure that all regulations are being followed correctly.

For more information on records management in Philadelphia, call Resource Data Management at 215-953-5175 or you can Request a Free Estimate.