Do you own or manage a business that relies on large documents such as blueprints? Large documents can be difficult to store and impossible to scan without the right equipment. They eat up space and time spent looking for storage solutions and finding documents that were put away incorrectly. However, Resource Data Management offers large document scanning in New Jersey that can help fix these issues all while providing numerous other benefits!
Manages Storage Space
As part of a business that relies on large documents, you understand the space requirements necessary for storing documents – both short term and long term. Documents in general take up lots of space in filing cabinets, drawers, offices and storage rooms, but when you think of larger documents, you have to increase the storage space available purely due to the size of the documents as well.
Large document scanning allows you to cut down on the necessary space to store documents – whether you use scanning simply to help in the archival process or use it upfront to digitize your documents for the remainder of the project, scanning can save your business space.
Enhances Accessibility and Usability
If you choose to scan documents early on in the project or after they are created, then you also get the added bonus of better accessibility and usability. No longer do you need to worry about how many copies are made of any specific large document, as everyone who needs to access it can do so at one time – on the computer! This also minimizes the time it takes to find the necessary documents, as employees can simply search for the document they need.
Increases Security & Preserves Records
Large document scanning also increases the security of the documents. If you have something that is confidential, you can add password protection to be able to access it, rather than risking a confidential document lying around the office where anyone can see it.
Additionally, it increases the security of the documents by ensuring that they are preserved! Fire, floods and other natural disasters can destroy documents – however, scanned documents can be backed up to the cloud where they will remain accessible!
Finally, while it may sound like an additional expense, large document scanning can actually save you money. By hiring an external company to do your large document scanning you save money on the cost of large format scanners and on payroll for the employees you would have to pay to scan your documents. Plus, by increasing the efficiency of finding documents, you will end up spending less time searching for the necessary documents!
Are you ready to invest in all of the benefits that large document scanning has to offer? For large document scanning in New Jersey or the rest of the Mid-Atlantic region, call RDM at 215-953-5175 or contact us!