Blog Posts by RDM

Overwhelmed with Blueprints? Getting the Facts about Large Format Scanning

Are you drowning in blueprints or other large format documents? You’re not alone. Many businesses have files full of old drawings and documents they need to preserve. Everything from mining companies, to government agencies to newspapers, municipal archivists and more all struggle with preserving and consolidating their large format documents. Regardless of the business or the type of large format document, the reasons for scanning are many. As the trusted name in large format scanning for Harrisburg, we would like to tell you more about it and give you some of the facts.

RDM Inc Document Scanning Wilmington

First of all, there are many reasons to choose large format scanning, including:

  • Improved efficiency
  • Maintenance of electronic images for safekeeping
  • Conversion of drawings and maps to digital system
  • Preservation of deteriorating or aging historical records
  • Save on space
  • And more

Whatever the reason, it’s important to understand the goal of the scanning process. Too often, organizations underestimate the number of large documents that need to be scanned, as well as the deterioration that has occurred in the paper drawings. Both condition and amount are important in determining the best solution for the large format scanning project.

That’s where outsourcing your large format scanning to RDM comes in to play. Our professional large format scanning service is better suited to meet the task at hand. And, what in-house team has the time, resources and experience to take it on? A professional large format scanning service like ours can optimize file size to minimize storage overheads and maximize the efficiency of an electronic document management system you may use. Additionally, a professional large format scanning service is more adept at the scanning process, and have the necessary large format scanning equipment needed to convert the scanned documents to easy-to-read, secure digital files.

Forget about the worries of misplacing blueprints. Your company’s blueprints will be safely stored on the cloud where they’ll be safe and easily accessible by those you give the right permissions. At RDM we guarantee the highest quality images for all of your documents. Converting your files with large format scanning can even help improve access to information.

Ready to get started? To learn more about large format scanning near Harrisburg, call Resource Data Management at 215-953-5175 or Contact Us today! We look forward to working with you!

Benefits of Book Scanning in the Digital Age

Who doesn’t love a good book? Whether you’re looking to take your favorite beach read on the road or you’d like to have a family heirloom converted to a digital file before it disintegrates, book scanning offers a variety of benefits for today’s bookworms. Here at Resource Data Management, we offer book scanning for the Allentown area and can scan each page of your beloved book and convert it to a digital version, most likely a pdf, that you can store on your computer, tablet or cloud for safekeeping.

book scanning allentown

There are so many benefits to bringing your book (or books) into the digital age. For one, there’s convenience. By having your favorite book converted to a digital format, you will be able to read from a digital device without needing to carry a heavy book around. Reference books can also be large and cumbersome. By converting to digital, you can have all the information you need right at your fingertips. With a digital version, you can also easily find the chapter, page or information you need quickly without needing to flip through several pages. Want to share text online or on your blog? Book scanning can provide a clear, easy-to-read file you can cut, paste and share from.

Book scanning is great because it:

  • Allows text to be shared digitally
  • Keeps pages in order
  • Makes information easier to access
  • Allows you to create a digital archive of your book collection
  • Preserves older books 
  • Takes less room to store
  • And much more

Interested in learning more about book scanning? Whether you’re an individual who wants to keep your family’s Bible preserved or you work at a library, school or medical office that needs several books scanned; we are here to help! We make sure each page is scanned and kept in order so you will have the entire book saved and preserved.

Don’t waste countless hours individually scanning pages of a book only to find they’re out of order. Save time by having RDM scan your books! We can get the job done efficiently and get you the great looking, organized digital files you need so you can continue to enjoy your book for decades to come.

To learn more about book scanning services near Allentown, call Resource Data Management at 215-953-5175 or Contact Us today! We look forward to working with you!

How Blueprint Imaging Can Help Save Space & So Much More

If you manage a business that utilizes blueprints, plans and drawings then it is likely all of that paper is starting to add up. By converting large format documents such as blueprints, architecture plans and engineering drawings into digital files you can save space, increase workflow and so much more. Here at Resource Data Management, we are the experts in blueprint imaging for New Jersey and the entire Tri-State area and can help you save space and go digital! With so many employees starting to work remotely, there has never been a better time to convert to a paperless workplace.

When your blueprints are converted to digital files, they can be more easily shared with your clients or staff. For example, when your employee needs to access a particular blueprint, being able to send or receive an electronic file rather than a hard copy is invaluable when it comes to your time and your business’ security. You can have special safeguards set up to prevent unwarranted changes. You can allow access for at-home workers, clients or whoever you choose.

Having a paperless office doesn’t have to mean purchasing expensive equipment or hiring more people. RDM can help you save money, improve the quality of your document imaging efforts through outsourcing and save time on your road to success through our document scanning services. Blueprint scanning is a practical way to make your office more efficient and effective, as well as ensure you have more room to get tasks accomplished.

And, forget about worries of misplacing blueprints! Your company’s blueprints will be safely stored on the cloud where they’ll be safe and easily accessible by those you give the right permissions. At RDM we guarantee the highest quality images for all of your documents. Converting your blueprints with blueprint scanning can even help improve access to information.

Are you interested in learning more about blueprint imaging for your New Jersey area business? Our team has the blueprint scanning experience and expertise to convert your oversized documents to digital images while preserving the highest levels of quality. Call Resource Data Management at 215-953-5175, or you can contact us to get a free Records Management Analysis.

Back Office Conversion for the New Remote Workplace

Working from home is the new normal. Many businesses are closing their doors or moving to a hybrid workforce. And, many of these companies are expediting their plans to invest in technology and digital transformation as a result of the COVID-19 pandemic, with the idea of hybrid working becoming their new way of doing business. What’s interesting about hybrid and working-from-home business models is that businesses could be running with some employees working from the office full-time and some employees working from home full-time and others choosing a hybrid option to work between home and the office as they see fit. With this new way of working, back office conversion has become increasingly crucial. 

back office conversion harrisburg

As employees move their offices into their homes, it has become necessary for them to access important files remotely. Even if you still have your offices open, are you prepared for a hybrid workforce in the future? The future of your business could come with some challenges if you don’t have the proper infrastructure in place. That’s where we come in. At Resource Data Management, we offer back office conversion for Harrisburg and the surrounding areas and can help prepare your business for seamless remote work. 

Here at RDM we will provide a customized web interface made specifically for your business. All of your records will be easily accessible, stored safely. If you or an approved employee needs a file, it is easily accessible from anywhere. You will never have to waste time trying to find and pull the right file. Your office can go altogether paperless, sacrificing nothing and allowing your employees to get the job done from wherever they are.

Even if you’re not ready for your office to go completely remote, back office conversion can have great business continuity benefits. For example, if the office is ever shut down, whether it’s due to a natural disaster, an issue at the office or illness as we’ve seen with the COVID-19 pandemic, an already set-in-place hybrid working approach means people can continue from normal without going to the office.

Ready to get started? Contact the back office conversion experts at RDM today to learn more about how you can prepare your business for the way of the future (or the present.) For more information about back office conversion in Harrisburg and the surrounding areas, call Resource Data Management at 215-953-5175 or contact us for a Free Analysis.

Accounts Payable Processing Strategies for Success

As a leader in your organization, you are always looking for ways to improve your business and make a profit. And that most definitely includes the accounts payable department. As the experts in accounts payable processing for Reading PA and the surrounding areas, we’ve outlined how to get the best return on your investment with new software and automated processes.

accounts payable processing reading pa

So as you already know, it’s essential to ensure that your suppliers are paid on time, without errors or worries. And, it’s important to find a solution that cuts costs drastically while streamlining invoices and payments, thus enabling you to take advantage of new opportunities to grow and expand on your business. New accounts payable processing from RDM, can help you do just that. We understand that accounts payable departments have the responsibility to ensure vendor and supplier invoices are processed, approved, and paid on time, to keep the business moving. And our automated services are here to help streamline every step in the process for an easier, more secure way to do business.

Here’s how: 

  • Invoice automation.  An automated invoice solution virtually eliminates the risk of fraud and gives your AP department complete control of the invoice approval process. Invoice automation also enables remote approval processes, multi-factored approval workflows, email notifications to approvers when an invoice is received, flags for missing or updated information, custom character and field scanning, notifications for extreme variations in amounts, duplicate invoice alerts and more.
  • Payment automation. Payment automation increases productivity within the department by saving time and resources. It also allows businesses to eliminate most, if not all, of their accounts payable check printing while enabling remote business continuity check printing as needed.
  • Audit preparedness. All invoices and documents pertaining to those invoices such as POs, check requests and receiving documents are cataloged and accessible only by those with the set permissions.
  • Customizable. WebDocs workflow from RDM allows you to customize the approval and payment process of your invoices, ensuring one consistent process across all departments and locations.

Here at Resource Data Management, we offer an accounts payable processing system that works. WebDocs by Resource Data Management is designed to improve the operation of any organization by connecting users with the information they need in order to work more effectively and efficiently.

If you have questions about accounts payable processing for your Reading PA area company, please give us a call at 215-953-5175 or Contact Us.