Blog Posts by RDM

Going Paperless in 2020: How Document Scanning Can Organize & Update Your Office

It’s 2020; is your office as organized and up-to-date as you’d like? Do you feel like you’re falling behind in certain areas? When it comes to technological advances, it can be difficult and sometimes expensive to make big, expansive changes. And, when you’ve been doing business a certain way for so long, jumping into a new way of doing things can be a little intimidating. However, with document scanning, eliminating old cumbersome files can be easy and affordable with help from Resource Data Management, Inc. We specialize in document scanning for Wilmington and the entire area and can help update your office with digital files that are organized and easy for you to access. 

RDM Inc Document Scanning Wilmington

Going paperless offers a wide variety of benefits and we are here to tell you more about them! For one, instead of spending time at your filing cabinet trying to find the information you need, you simply use imaging software to quickly search for the information or file you need. Get what we need when we need it at the click of a button. 

Document scanning can also help your office get organized! You do not have to worry about a file being misfiled or misplaced. All of the information you want and need is at your fingertips and accessible to those with permissions. 

As industries today move away from physical records and begin to embrace digital document storage, the benefits continue to grow. When you begin looking into document storage and scanning, you might think you will have to go completely paperless. However, we can actually tailor our document storage services to fit you and your company’s specific needs. We offer physical off-site storage of documents with rapid document retrieval and immediate access to your information.

When you get a hard copy file, it probably passes through several different hands. It could then sit in a box or out on a desk for hours or even days, where anyone could see it and have access to it. However, with document scanning, we use encryption and other secure measures to make sure that your documents and files are scanned and stored away securely. This way, you no longer have to worry about someone else having access to your files and other important data.

Are you interested in getting more information about document scanning for your Wilmington business or anywhere else you’re located in the tri-state area? Call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis.

How to Make Your AP Processing A More Efficient Process in 2020

In every line of business, the cost and time savings provided by automation in virtually every aspect of operations, especially accounts payable, are too great to ignore. With automated accounts payable processing for your Delaware business, you can maximize the benefits of fast and accurate invoice processing. And, the experts at Resource Data Management are here to help you with the transition and implementation. We can help make the transition as smooth as possible and help you get the most out of your AP processing. 

accounts payable processing delaware

First of all, it’s important to create a plan for your workflow transition and we can help you do just that! We will have your system implemented and ready in 30 days or less, barring any elected enhancements. The faster we get you up and running, the sooner you’ll see the turn-around speed and ROI. Our contemporary interface design makes it easy to adapt to automation technology and directs you immediately to your assignments upon login.

It is also important to use trusted software. Today’s software, and particularly WebDocs used here at RDM allows robotics to handle repetitive and labor-intensive tasks, particularly the long tail of tasks, freeing up time for you and your employees for more important ones.

In fact, WebDocs customers reduce their invoice processing and approval time from weeks down to just days. For those who benefit from early payment discounts, the ROI in time savings alone pays for the system in the first couple of months.

With WebDocs for your invoice management, all invoices and documents pertaining to POs, check requests, receiving documents and more are cataloged and accessible only by those with the set permissions. This allows you and your business to have all-important audit preparedness. And, the new year is a great time to get organized prepared in the event of an audit next year.

Accounts payable processing from RDM is also easy to implement. Because our interface design stays up to date, it is simple to set up and begin using. Better yet, we can have your system implemented and ready in less than a month, so long as there are no unforeseen hurdles or desired enhancements.

And, with accounts payable processing, you’ll be able to go paperless! Paper slows down the AP process. Paper requires a printing process and physical transportation. Then it piles up or is thrown away. It requires labor and many steps to move a few bits of transaction data from one place to another.

By electronically managing the documents and information that drive your accounts payable processes, you reduce manual work effort, increase visibility, and improve process controls and tracking!

For more information on accounts payable processing for your Delaware business, please give us a call at 215-953-5175 or Contact Us. We will be happy to help you find the best solution for your needs.

Accounts Payable Processing: Getting Started

While your business has likely had a manual accounts payable processing system set up for quite some time, you don’t need to accept this antiquated way of doing things any longer! Manual accounts payable process can often be costly, prone to errors and even drain on profitability. Businesses of all shapes and sizes are working to find ways to lower costs and streamline their invoice-to-payment process. Accounts payable automation tools are available, but where should a company start? As the experts in AP Processing for New Jersey, we’d like to tell you more about this service and how you can get started streamlining your accounts payable process. 

ap processing new jersey

The first step in a better way to do AP Processing starts with a call to Resource Data Management. Not only can we make managing accounts payable procedure more efficient, but our approach is easy to implement and completely customizable based on need and workflow. We will begin by learning more about your needs as a business and then customize an AP Processing plan that’s easy to use for both you and your employees. Once in place, some of the features available include:

  • Vendors and users are able to receive notifications on the progress of their invoices and payments.
  • Set up for exporting data into invoices or line item data through any CSV into any type of system.
  • Integrates with an assortment of accounting and ERP systems.
  • And more. 

AP Professing from RDM is also easy to implement. Because our interface design stays up to date, it is simple to set up and begin using. Better yet, we can have your system implemented and ready in less than a month, so long as there are no unforeseen hurdles or desired enhancements.

And, rather than each branch or division of your company having a different way of doing things like with the old manual system, using WebDocs for accounts payable processing practices means everyone is doing things the same way. Thanks to WebDocs, we are able to simplify your accounts payable processing procedures. Not only can we make managing accounts payable procedure more efficient, but our approach is easy to implement and completely customizable based on need and workflow.

Our easy-to-use interface design makes it easy to adapt to automation technology and directs you immediately to your assignments upon login. And in addition to the standard accounts payable workflow, other workflows can be combined to satisfy a more complex process.

These are just some of the ways it’s easy to get started on a better way to do AP Professing. If you would like more information on how to increase productivity with AP Processing for your New Jersey business, please give us a call at 215-953-5175 or Contact Us. We will be happy to help you find the best solution for your needs.

Microfilm and Microfiche in the Digital Age

Microfilm and microfiche have their place in history. They were at one time a good way to record and store company information. However, if you find that you have drawers and drawers full of information that you can no longer access but want to preserve; we can help. Here at Resource Data Management, we offer microfiche conversion for Reading PA and the surrounding areas and can help you bring your stored information into the 21st century. No longer worry about losing valuable information. Our scanning solutions will preserve your history! Here’s how:

microfiche conversion

In many instances, old rolls of microfiche are not easily accessible and cannot be shared between various people within the organization. When you hire the experts at RDM, we will scan and index the Film or Fiche with keywords or index values, to help users to quickly locate and access the data for which they are looking. Once scanned and indexed, we convert the images into a number of popular image formats, including TIFF or PDF. Just like microfilm, converting these images into current formats make them instantly available, either from your document management system.

As time passes, the equipment, known as a Microfilm or Microfiche Reader, used to search for data on these rolls is damaged or unavailable, making access to the information nearly impossible. Microfiche conversion allows your employees to not only access documents more easily, but in some cases; it allows them to access them for the first time. Many employees these days are no longer trained or able to use most of the old machinery needed to access information on a microfiche and are unfamiliar with microfiche in general. This is another reason microfiche conversion is necessary.

With microfiche conversion you can provide your business with advanced document retention capabilities, which are perfect for legacy files including personnel records, payroll, tax records or old blueprints. The documents become instantly available to the appropriate staff.

In short, when you provide immediate access to information that was once stored on Microfilm or Microfiche, your organization will be better equipped for today’s market.

There are so many great reasons to schedule microfiche scanning for your unique business. To learn more about microfiche conversion for your Reading PA area business or if you have questions about implementing microfiche conversion for your business, please give us a call at 215-953-5175 or Contact Us. We serve not only Reading but the entire surrounding tri-state area.

Save on Space with Digital Documents & Blueprints

Do you own or manage an architecture firm or other business where blueprints, plans and drawings are a daily necessity? If so, it’s likely all of that paper is taking up quite a bit of space stowed away in numerous filing cabinets. Save space and increase workflow by converting large format documents such as blueprints, architecture plans and engineering drawings into digital files. Here at Resource Data Management, we are the experts in blueprint scanning for New Jersey and the entire Tri-State area and can help you save space and go digital!

Blueprint Scanning New Jersey

Having a paperless office doesn’t have to mean purchasing expensive equipment or hiring more people. RDM can help you save money, improve the quality of your document imaging efforts through outsourcing and save time on your road to success through our document scanning services. Blueprint scanning is a practical way to make your office more efficient and effective, as well as ensure you have more room to get tasks accomplished.

And, when your blueprints are converted to digital files, they can be more easily shared with your clients or staff. For example, when your sister office or other location needs to access a particular blueprint, being able to send an electronic file rather than a hard copy is invaluable when it comes to your time. You can also have safeguards set up to prevent unwarranted changes.

Blueprint scanning also means you don’t have to work around stacks of older blueprints or paperwork. Studies show that offices where the workspace is kept neater and uncluttered have happier, more efficient workers.

And, you can forget about worries of misplacing blueprints! Your company’s blueprints will be safely stored on the cloud where they’ll be safe and easily accessible by those you give the right permissions. At RDM we guarantee the highest quality images for all of your documents. Converting your blueprints with blueprint scanning can even help improve access to information. No more hours spent leafing through hundreds of blueprints tucked away in old rusty filing cabinets! Your scanned blueprints can be available to you and your chosen employees digitally.

Are you ready to learn more about blueprint scanning for your New Jersey business? Our team has the blueprint scanning experience and expertise to convert your oversized documents to digital images while preserving the highest levels of quality. Call Resource Data Management at 215-953-5175, or you can contact us to get a free Records Management Analysis.