Blog Posts by RDM

Getting the Facts about Document Storage

Over the years, advances in technology have brought more efficient ways of doing business especially as documentation and content sharing is concerned. Scanners, email, text, PDFs and shareable drives have opened the floodgates towards a gradual and systematic elimination and dependency on paper. Paper, not being all that cheap and a burden to the environment, can be eliminated from your office, freeing up room for more efficient ways of doing things.

document storage

As experts in document storage for Reading PA, we would like to tell you more about it and about some of the benefits it can provide.

For one, it’s affordable. If you think you’re saving money by putting off document storage and storing your organization’s documents in filing cabinets, think again. Document storage is actually far more affordable than you might think. And, getting started now means you can eliminate more build up of paper down the line.

And, not to mention the potential cost savings of damaged, lost or stolen files. When you employ self-storage, your business’ security risks increase exponentially. But, partnering with a reputable document storage company like ours helps reduce those security risks; saving you time and money in the long run.

Our competitive document storage rates and our innovative scan-on-demand services will allow you to drastically reduce your overall records management costs by providing electronic access to hard-copy files. We even provide rapid retrieval of your hard copy documents as needed, usually within four hours or the next business day.

And, when your documents are put into professional document storage, you can rest easy knowing they’re safe and secure. We have a secure, climate-controlled facility that provides an ideal place to store any valuable business records. Our facility is equipped with comprehensive fire suppression systems and a state-of-the-art alarm system.

And, the advantages of working with a document storage company go beyond just storage. We also offer a variety of other services including storage boxes, document pick-up and delivery services, document imaging services and secure document shredding. And, we have experience providing document storage for documents of all kinds including:

  • Legal files
  • Medical records
  • Loan documents
  • Accounting records
  • Human Resource files
  • Proof of delivery
  • And more

In addition to providing off-site document storage and online file hosting, our document imaging services will help improve your access to information helping you to convert paper records to digital images.

Ready to get started? To learn more about document storage in the Reading PA area call us at (215) 953-5175 or Request a Free Analysis.

What Should I Do with My Old X-Rays? And Other Frequently Asked Questions

There is a ‘silver’ lining when it comes to old X-rays; you can recycle them! The main component of an X-ray film is PET plastic, and it is coated with silver, a rare earth mineral and the precious metal we are all familiar with. So, throwing away an X-ray means you are putting PET plastic and silver in the trash, which ultimately goes to a landfill. X-ray recycling is the right thing to do for proper disposal. As experts in X-ray recycling for Trenton and the entire Tri-State area, we’ve gotten a few questions about it and how it works. That’s why we’d like to take some time to answer a few of them here. And, if you have any additional questions about X-ray recycling, document storage or any of the other services we provide don’t hesitate to give us a call.

RDM Inc X-Ray Recycling

Q: Why should I recycle my old X-rays?

A: Throwing away an x-ray means you are putting PET plastic and silver in the trash, which ultimately goes to a landfill. Silver can make people sick if it is ingested in large quantities and cause a multitude of health problems and even death. Something that can cause that much harm to humans and animals does not belong in a landfill or an incinerator. X-ray recycling is the right thing to do for proper disposal. By recycling your old X-rays with professionals, you can protect patients’ privacy and the environment by responsibly recycling them.

Q: Why do X-rays contain silver?

A: That gel within the piece of plastic contains silver, which is very sensitive to light. When the X-ray hits the plastic it causes a molecular change in the silver and causes it to create an image. The picture cannot be seen with the naked eye, but it can be seen after a developing process.

Q: What happens to the silver?

A: We recover is for you! With X-ray recycling we offer terminal systems and recirculating silver recovery with state-of-the-art equipment and unique systems to assist our customers in achieving environmental compliance.

Q: How do I recycle my X-rays?

A: Contact the professionals here at Resource Data Management and we can tell you all about the X-ray recycling process, how it works and how you can get started recycling your X-rays.

Are you ready to learn more about X-ray recycling as well as the many other services we provide? If so, give us a call here at Resource Data Management at (215) 953-5175 or contact us online for a free analysis! We can answer any questions you have about X-ray recycling for your Trenton area office.

Going Paperless: Records Management & the Many Benefits of a Paperless Office

These days, going paperless is no longer revolutionary, but the best practices standard. More and more companies are going paperless for a variety of reasons. But beyond cost savings and reduction in environmental impact, going paperless has many other advantages some may be unaware of.
As a company that offers records management for New Jersey and the entire Tri-State area, we are often asked about what kinds of benefits business owners and managers can expect from going paperless. So, we’d like to take a moment to tell you more about records management and the many advantages of going paperless.

records management

Efficiency

Digital records management allows you to save time when searching for documents. Gone are the days of leafing through dozens of cabinet drawers and hundreds of files. When your paper files are converted to a digital format, the information becomes much easier to locate and far more accessible to employees.

Digital documents can also be accessed remotely, allowing your employees to work from anywhere. And, having digital files improves document history, making it easier to trace the origin of digital documents and know when changes were made and who made them.

Space & Savings

Digital records management can save space and money. No need to buy tons of wasteful paper any longer. It also saves on maintaining printers and purchasing spare parts.
And, when you you go paperless you can also free up new, previously unavailable space in the office. Properly done records management also allows companies to archive all documents in the cloud or on private company servers.

Security

With digital records management and a paperless system, it is easier to restrict access to confidential documents. It is also easier to make backups. So if files get lost or if any kind of data theft occurs, it is possible to retrieve the information. And, when files are saved digitally, they’re far less susceptible to damage from fires, leaks or general clumsiness.

Plus, records management can help you get organized! You do not have to worry about a file being misfiled or misplaced. All of the information you want and need is at your fingertips.

Do you want more information about records management in New Jersey or the Tri-State area? Call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis.

The Importance of Accounts Payable Processing

Will this year be the year your accounts payable department gets totally automated? Or, will it be the year your organization is hacked? Protect your important information while making it more easily accessible to those who really need it with AP processing for your Harrisburg area business. Professional, trusted AP processing can help make your accounts payable process far more efficient and also more secure. At RDM we specialize in AP processing and are excited to tell you more about it.

AP Processing Harrisburg

AP Processing Saves You Time and Money

At RDM we use WebDocs for all of your AP Processing needs. WebDocs can help you reduce invoice processing and approval time from weeks down to just days. For those who benefit from early payment discounts, the ROI in time savings alone pays for the system in the first couple of months.

Quick Implementation

At RDM we can have your system implemented and ready in just 30 days or less. The faster we get you up and running, the sooner you’ll enjoy the power of WebDocs and return on investment we talked about above.

Ease of Use

WebDocs by RDM can enhance your company’s daily processes by implementing advanced integrations and incorporating automation for check requests, workflow escalations and email notifications. Our easy-to-use, modern interface makes it easy to adapt to the automation technology and even directs you immediately to assignments upon login.

Secure, Dependable & Paperless

By having everything in one place, it is easier for those who are given access to catalog and retrieve the information. Plus, you will have a digital trail of any changes like who authorized payments, what was authorized, when it was authorized and why the payment was made etc.

And, gone are the days of sensitive information on invoices sitting on a desk waiting to be added to a computer. Our WebDocs system allows your AP processing team input information quickly, using digital copies that are stored in the system.

Whatever it is your unique business needs, we can custom tailor an AP processing solution for you. Interested in getting more information about AP processing for your Harrisburg area business? Call Resource Data Management at 215-953-5175 or contact us and set up your Free Analysis.

Aperture Card Scanning and How it Can Help Your Business Get Organized

Aperture cards are a dying art form. And though they were at one point one of the best ways to archive important material, they will soon become obsolete. That is why it is so important to invest in aperture card conversion for your New Jersey business. Before your important information becomes next to impossible to access, have your aperture cards scanned and converted to a more convenient, accessible format. At RDM, we are experts in document scanning and can provide your business with aperture card conversion that is professional, convenient and trustworthy. But first, we’d like to put together a rundown of what aperture card conversion is and what it can do for you.

RDM Inc Microfilm and Microfiche Scanning

What is an aperture card?

These are types of punched cards with a cut-out window into which a microfilm with an image has been mounted. And, they are usually punched with machine readable metadata that goes along with the image. Aperture cards are typically used in engineering and the like for blueprints and plans. The information about the drawing, for example the drawing number, is often both punched and printed on the card. And, while many aperture cards still play an important role in archiving, their role is being replaced by digital systems. This is where aperture card conversion comes in; this process is what converts them to a digital, shareable format.

What is aperture card conversion?

Aperture card conversion allows you to convert your cards to digital images for improved access and retrieval. RDM will use the Hollerith or handwritten data on the card to provide an index resulting in immediate access to valuable data.

Are there any benefits to keeping my aperture cards?

Aperture cards have, for archival purposes, some advantages. They have a 500-year lifetime and are human readable. However, without the bulky machine to read them, hey are almost impossible to access. Most of the disadvantages are related to the well established differences in technology. For example, searching for given content is considerably slower. Handling physical cards also requires machinery and processing optical film takes significant time. So, it is a good idea to keep them as a back up. But, digital format makes more sense and is more convenient for today’s operating systems.

Aperture cards must also be treated with great care so they do not become damaged. That is why it is best to choose aperture card conversion to keep your data safe, secure and accessible.

At Resource Data Management, our goal is to help you have the most efficient and effective office possible. So, when you’re ready to look into aperture card conversion for your New Jersey business, give us a call. We serve not only New Jersey but the entire surrounding tri-state area. If you have questions about implementing aperture card conversion for your business, please give us a call at 215-953-5175 or Contact Us.