Blog Posts by RDM

What You Should Know Before Going Paperless

Paper documents and walls of filing cabinets have been the way to keep and organize files in the office for decades, even centuries. Technology has come a long way since then and exploding in the last few years. Paper is no longer the smartest option and the world is going paperless! Many offices and homes worldwide are transitioning from physical documents to electronic document management systems. As experts in records management for Reading PA and surrounding areas, we’d like to give you some essential information to help you on your way.RDM Inc Document Scanning Services

One of the top three reasons a business has not yet gone paperless is a lack of management initiatives. Essentially, employees are ready and willing to go paperless, but nobody is leading the way or providing the tools. That’s where we come in. More and more business people are starting to realize that paper is an expensive and inefficient way to manage their information, and so they enlist the help of professional records management. At RDM we understand that going paperless isn’t something that happens overnight; it is a process that takes effort.

Many business owners and at home workers are intimidated by the idea of going paperless. But it really can actually be a time saver. With records management, gone are the days of endlessly sifting through old records and documents in search of that one record you need! Document scanning makes it easier than ever to access the files and documents you need when you need them. And less time spent searching for what you need means more time to spend on doing the work that really matters: keeping your customers happy and your business operations running smoothly and efficiently.

It is important to find the right digital document management system to aid you going paperless. At RDM we work with you to custom tailor a solution that will work best for your unique business. And, we have found that once implemented, it takes a relatively short time for employees to become accustomed to the new system.

Once you have your current documents switched to electronic copies, you can’t stop there. Tell your clients about the switch you’ve made. This can allow you to easily share documents and information. Make sure to send out an email addressing any concerns regarding security, and tell them about all of the benefits they’ll experience from the switch.

Are you interested in learning more about records management in Reading PA and the surrounding areas? Call us at Resource Data Management at 215-953-5175, or you can contact us and get a Free Analysis.

How to Streamline & Simplify Accounts Payable

How do you simplify accounts payable? It’s simple; outsource and automate. Here at Resource Data Management we specialize in accounts payable processing for Philadelphia and the entire Tri-State area and we are excited to tell you more about this wonderful, time saving service.

RDM Inc Accounts Payable Processing

For businesses looking to reduce costs, free up usable space and improve efficiency, automating labor-intensive and error-prone accounts payable processing should be a no-brainer. At some point, every growing business reaches a point where manual hard-copy invoicing becomes too inefficient to continue. That’s where the expertise of RDM accounts payable processing comes in. By moving to our automated accounts payable system you can lower costs, increase efficiency and promote productivity. Here’s how:

First of all, processing accounts payable manually is extremely time-consuming and prone to human error such as data entry error, invoice matching errors, and some other lost opportunities. Not so with automated accounts payable processing. Automating the entire AP process can minimize time spent on data entry and eliminate the need to reprocess invoices due to human error.

Why do errors happen in the first place? Some companies rely on the same process they used in the beginning when they were small but an office can become quickly overwhelmed as they grow. But with our accounts payable processing, we can help streamline AP to align better with your needs. Thanks to WebDocs, we are able to simplify your accounts payable processing procedures. Not only can we make managing accounts payable procedure more efficient, but our approach is easy to implement and completely customizable based on need and workflow.
By outsourcing your AP processing to RDM, you can enjoy many great benefits including:

  • Reduction in Processing Time
  • Audit Preparedness
  • Swift Adoption
  • Quick Implementation
  • Save on paper
  • Standardized Processes for interdepartmental synchronicity
  • And more

And, these are just some of the great benefits you can expect from RDM accounts payable processing. Ready to get stated? Contact RDM today! As a reputable document scanning and management company, we understand the challenges you face, and offer a service to make your business run more efficiently.

At Resource Data Management, it is our number one goal to help you have the most efficient and effective accounts payable processing system available for your business in Philadelphia or the surrounding tri-state area. If you have questions please give us a call at 215-953-5175 or Contact Us.

The Advantages of Microfilm Conversion for Your Business

Do you still use microfilm or does your office have old microfilm laying around or in large, bulky filing cabinets? Bring efficiency and a lightness to your office with microfilm conversion. At Resource Data Management we specialize in microfilm conversion for Harrisburg and the surrounding areas and we would like to tell you more about its many advantages.

RDM Inc Microfilm and Microfiche Scanning

With the advances in technology, such as TIF or PDF images, microfiche and microfilm have become obsolete. Therefore, it is essential to your business and for all companies and government organizations to invest in microfiche and microfilm conversion. In many instances, old rolls of microfilm are no longer easily accessible and cannot be shared within the organization. In addition, as time passes, the equipment, known as a Microfilm or Microfiche Reader used to search for data on these rolls becomes damaged or unavailable. This makes accessing information on microfilm nearly impossible. Microfilm conversion allows your employees to not only access documents more easily, but in some cases; it allows them to access them for the first time.

In short, when you provide immediate access to information that was once stored on Microfilm or Microfiche, your organization will be better equipped to address the needs of your end-user. Information can be searched and retrieved in seconds, without needing any specialized equipment. Additionally, data is more readily availability to help with audit and compliance requirements, such as the Freedom of Information Act.
Microfilm records also take up a lot of space, whereas digital files do not need separate storage space. Consequently, you can discover more office space that was previously storage for microfilm.

And, it’s actually much easier than you might think! RDM helps clients to convert rolls of Microfilm and Microfiche jackets to images on CD, DVD, or online. We will index the Film or Fiche with keywords or index values, to help users to quickly locate and access the data for which they are looking. As the demand for immediate, shared access to information increases, RDM offers clients an easy method of changing this information to TIF or PDF images.

Ready to get started on the road towards a more efficient and organized running office? At Resource Data Management, it is our goal to help you have the most efficient and effective office possible. To learn more about microfilm conversion for your business, please give us a call at 215-953-5175 or Contact Us.

Getting the Facts about Document Storage

Over the years, advances in technology have brought more efficient ways of doing business especially as documentation and content sharing is concerned. Scanners, email, text, PDFs and shareable drives have opened the floodgates towards a gradual and systematic elimination and dependency on paper. Paper, not being all that cheap and a burden to the environment, can be eliminated from your office, freeing up room for more efficient ways of doing things.

document storage

As experts in document storage for Reading PA, we would like to tell you more about it and about some of the benefits it can provide.

For one, it’s affordable. If you think you’re saving money by putting off document storage and storing your organization’s documents in filing cabinets, think again. Document storage is actually far more affordable than you might think. And, getting started now means you can eliminate more build up of paper down the line.

And, not to mention the potential cost savings of damaged, lost or stolen files. When you employ self-storage, your business’ security risks increase exponentially. But, partnering with a reputable document storage company like ours helps reduce those security risks; saving you time and money in the long run.

Our competitive document storage rates and our innovative scan-on-demand services will allow you to drastically reduce your overall records management costs by providing electronic access to hard-copy files. We even provide rapid retrieval of your hard copy documents as needed, usually within four hours or the next business day.

And, when your documents are put into professional document storage, you can rest easy knowing they’re safe and secure. We have a secure, climate-controlled facility that provides an ideal place to store any valuable business records. Our facility is equipped with comprehensive fire suppression systems and a state-of-the-art alarm system.

And, the advantages of working with a document storage company go beyond just storage. We also offer a variety of other services including storage boxes, document pick-up and delivery services, document imaging services and secure document shredding. And, we have experience providing document storage for documents of all kinds including:

  • Legal files
  • Medical records
  • Loan documents
  • Accounting records
  • Human Resource files
  • Proof of delivery
  • And more

In addition to providing off-site document storage and online file hosting, our document imaging services will help improve your access to information helping you to convert paper records to digital images.

Ready to get started? To learn more about document storage in the Reading PA area call us at (215) 953-5175 or Request a Free Analysis.

What Should I Do with My Old X-Rays? And Other Frequently Asked Questions

There is a ‘silver’ lining when it comes to old X-rays; you can recycle them! The main component of an X-ray film is PET plastic, and it is coated with silver, a rare earth mineral and the precious metal we are all familiar with. So, throwing away an X-ray means you are putting PET plastic and silver in the trash, which ultimately goes to a landfill. X-ray recycling is the right thing to do for proper disposal. As experts in X-ray recycling for Trenton and the entire Tri-State area, we’ve gotten a few questions about it and how it works. That’s why we’d like to take some time to answer a few of them here. And, if you have any additional questions about X-ray recycling, document storage or any of the other services we provide don’t hesitate to give us a call.

RDM Inc X-Ray Recycling

Q: Why should I recycle my old X-rays?

A: Throwing away an x-ray means you are putting PET plastic and silver in the trash, which ultimately goes to a landfill. Silver can make people sick if it is ingested in large quantities and cause a multitude of health problems and even death. Something that can cause that much harm to humans and animals does not belong in a landfill or an incinerator. X-ray recycling is the right thing to do for proper disposal. By recycling your old X-rays with professionals, you can protect patients’ privacy and the environment by responsibly recycling them.

Q: Why do X-rays contain silver?

A: That gel within the piece of plastic contains silver, which is very sensitive to light. When the X-ray hits the plastic it causes a molecular change in the silver and causes it to create an image. The picture cannot be seen with the naked eye, but it can be seen after a developing process.

Q: What happens to the silver?

A: We recover is for you! With X-ray recycling we offer terminal systems and recirculating silver recovery with state-of-the-art equipment and unique systems to assist our customers in achieving environmental compliance.

Q: How do I recycle my X-rays?

A: Contact the professionals here at Resource Data Management and we can tell you all about the X-ray recycling process, how it works and how you can get started recycling your X-rays.

Are you ready to learn more about X-ray recycling as well as the many other services we provide? If so, give us a call here at Resource Data Management at (215) 953-5175 or contact us online for a free analysis! We can answer any questions you have about X-ray recycling for your Trenton area office.