Blog Posts by RDM

Going Paperless: Records Management & the Many Benefits of a Paperless Office

These days, going paperless is no longer revolutionary, but the best practices standard. More and more companies are going paperless for a variety of reasons. But beyond cost savings and reduction in environmental impact, going paperless has many other advantages some may be unaware of.
As a company that offers records management for New Jersey and the entire Tri-State area, we are often asked about what kinds of benefits business owners and managers can expect from going paperless. So, we’d like to take a moment to tell you more about records management and the many advantages of going paperless.

records management

Efficiency

Digital records management allows you to save time when searching for documents. Gone are the days of leafing through dozens of cabinet drawers and hundreds of files. When your paper files are converted to a digital format, the information becomes much easier to locate and far more accessible to employees.

Digital documents can also be accessed remotely, allowing your employees to work from anywhere. And, having digital files improves document history, making it easier to trace the origin of digital documents and know when changes were made and who made them.

Space & Savings

Digital records management can save space and money. No need to buy tons of wasteful paper any longer. It also saves on maintaining printers and purchasing spare parts.
And, when you you go paperless you can also free up new, previously unavailable space in the office. Properly done records management also allows companies to archive all documents in the cloud or on private company servers.

Security

With digital records management and a paperless system, it is easier to restrict access to confidential documents. It is also easier to make backups. So if files get lost or if any kind of data theft occurs, it is possible to retrieve the information. And, when files are saved digitally, they’re far less susceptible to damage from fires, leaks or general clumsiness.

Plus, records management can help you get organized! You do not have to worry about a file being misfiled or misplaced. All of the information you want and need is at your fingertips.

Do you want more information about records management in New Jersey or the Tri-State area? Call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis.

The Importance of Accounts Payable Processing

Will this year be the year your accounts payable department gets totally automated? Or, will it be the year your organization is hacked? Protect your important information while making it more easily accessible to those who really need it with AP processing for your Harrisburg area business. Professional, trusted AP processing can help make your accounts payable process far more efficient and also more secure. At RDM we specialize in AP processing and are excited to tell you more about it.

AP Processing Saves You Time and Money

At RDM we use WebDocs for all of your AP Processing needs. WebDocs can help you reduce invoice processing and approval time from weeks down to just days. For those who benefit from early payment discounts, the ROI in time savings alone pays for the system in the first couple of months.

Quick Implementation

At RDM we can have your system implemented and ready in just 30 days or less. The faster we get you up and running, the sooner you’ll enjoy the power of WebDocs and return on investment we talked about above.

Ease of Use

WebDocs by RDM can enhance your company’s daily processes by implementing advanced integrations and incorporating automation for check requests, workflow escalations and email notifications. Our easy-to-use, modern interface makes it easy to adapt to the automation technology and even directs you immediately to assignments upon login.

Secure, Dependable & Paperless

By having everything in one place, it is easier for those who are given access to catalog and retrieve the information. Plus, you will have a digital trail of any changes like who authorized payments, what was authorized, when it was authorized and why the payment was made etc.

And, gone are the days of sensitive information on invoices sitting on a desk waiting to be added to a computer. Our WebDocs system allows your AP processing team input information quickly, using digital copies that are stored in the system.

Whatever it is your unique business needs, we can custom tailor an AP processing solution for you. Interested in getting more information about AP processing for your Harrisburg area business? Call Resource Data Management at 215-953-5175 or contact us and set up your Free Analysis.

Aperture Card Scanning and How it Can Help Your Business Get Organized

Aperture cards are a dying art form. And though they were at one point one of the best ways to archive important material, they will soon become obsolete. That is why it is so important to invest in aperture card conversion for your New Jersey business. Before your important information becomes next to impossible to access, have your aperture cards scanned and converted to a more convenient, accessible format. At RDM, we are experts in document scanning and can provide your business with aperture card conversion that is professional, convenient and trustworthy. But first, we’d like to put together a rundown of what aperture card conversion is and what it can do for you.

RDM Inc Microfilm and Microfiche Scanning

What is an aperture card?

These are types of punched cards with a cut-out window into which a microfilm with an image has been mounted. And, they are usually punched with machine readable metadata that goes along with the image. Aperture cards are typically used in engineering and the like for blueprints and plans. The information about the drawing, for example the drawing number, is often both punched and printed on the card. And, while many aperture cards still play an important role in archiving, their role is being replaced by digital systems. This is where aperture card conversion comes in; this process is what converts them to a digital, shareable format.

What is aperture card conversion?

Aperture card conversion allows you to convert your cards to digital images for improved access and retrieval. RDM will use the Hollerith or handwritten data on the card to provide an index resulting in immediate access to valuable data.

Are there any benefits to keeping my aperture cards?

Aperture cards have, for archival purposes, some advantages. They have a 500-year lifetime and are human readable. However, without the bulky machine to read them, hey are almost impossible to access. Most of the disadvantages are related to the well established differences in technology. For example, searching for given content is considerably slower. Handling physical cards also requires machinery and processing optical film takes significant time. So, it is a good idea to keep them as a back up. But, digital format makes more sense and is more convenient for today’s operating systems.

Aperture cards must also be treated with great care so they do not become damaged. That is why it is best to choose aperture card conversion to keep your data safe, secure and accessible.

At Resource Data Management, our goal is to help you have the most efficient and effective office possible. So, when you’re ready to look into aperture card conversion for your New Jersey business, give us a call. We serve not only New Jersey but the entire surrounding tri-state area. If you have questions about implementing aperture card conversion for your business, please give us a call at 215-953-5175 or Contact Us.

The Many Benefits of Blueprint Scanning Services

Traditional printed paper blueprints and other large format drawings provide valuable engineering and architectural information for your business on a daily basis. But they can be difficult to manage and store, can degrade over time, and can be difficult to share or update. That’s where blueprint scanning for your Wilmington business comes in. There are many benefits to blueprint scanning and similar processes and the experts here at RDM are here to tell you all about them!

Blueprint Scanning Wilmington

Let’s face it, your paper blueprints are probably taking up a lot of space in your office. Each one needs to be tucked into some type of filing system for storage and location purposes. Those large format cabinets take up precious floor space in your office. Now try to imagine that space without a bunch of filing cabinets. Think about all the additional space you will enjoy! Blueprint scanning can make this happen! Blueprint scanning and storage have become increasingly popular over the years, replacing or minimizing the need for huge filing cabinets and streamlining the storage and retrieval process.

At RDM we guarantee the highest quality images for all of your documents. Converting your blueprints with blueprint scanning can even help improve access to information. No more hours spent leafing through hundreds of blueprints tucked away in old rusty filing cabinets! Your scanned blueprints can be available to you and your chosen employees digitally. With blueprint scanning you will be able to locate and share blueprints with the click of the mouse!

We can even store the actual physical paper blueprints offsite or have them disposed if you wish; whether through shredding or recycling. Thanks to the Internet and ever-expanding technology, it is easy to keep your scanned blueprints filed away and accessible electronically.

And, all of our services are secure and confidential. We employ every method we can in order to keep your data as safe as possible from security breaches and other security-related issues.

Our team has the blueprint scanning experience and expertise to convert your oversized documents to digital images while preserving the highest levels of quality. So, don’t hesitate any longer! Give the experts at RDM a call today. We can answer any questions you have about blueprint scanning, give you information on how it can help your unique business and get you scheduled for a consultation as soon as possible.

So choose blueprint scanning for your Wilmington business. To learn more, call Resource Data Management at 215-953-5175, or you can contact us to get a free Records Management Analysis.

Thank You and Happy Holidays from Resource Data Management

With the end of 2017 quickly approaching, we want to take a moment to thank all our wonderful clients for their support. We are proud to help businesses across the tri-state area run more efficiently by providing professional document and records management.

As this year winds down, we just want to thank each and every one of you for choosing RDM, whether as a new or returning customer. We hope you will trust us with all your future data management needs!

We wish each of you a merry Christmas and a happy and prosperous new year!

Merry Christmas & Happy New Year