Blog Posts by RDM

3 Reasons for Backfile Scanning

Does your office rely on paper documents to keep things running? Paper documents can be cumbersome, difficult to store and manage and even lost or damaged easily. Instead of putting your important documents and data at risk – try backfile scanning in Reading instead!

Here are three main reasons why you should consider Resource Data Management for your backfile scanning:

1. Prevent Data Loss/Document Mismanagement

Studies have shown that approximately 7.5% of all documents in work settings are lost, and another 3% are misfiled. On top of that, studies also show that employees working in environments with paper documents spend about 19% of their time at work searching for documents.

backfile scanning reading

With about 10% of documents becoming difficult or even impossible to find, there is too much room for error with paper documents. However, backfile scanning can improve your efficiency and safely handle each document by guaranteeing that they are available digitally! Accidentally file your digital item in the wrong folder? No problem! You can simply search for what you are looking for and migrate it to the correct location.

Digital documents are also more easily organized and can save space in your office. More easily found documents also lead to an increase in productivity, as employees will no longer spend almost a fifth of their time at work searching for hard to find paper documents!

2. Increase Security

Additionally, backfile scanning increases the security of your documents. You can encrypt sensitive materials or even require special log ins to access confidential materials. Documents can be redacted to protect privacy as well. Plus, digital documents can be backed up to an external drive elsewhere, protecting your documents from being lost in case of fires, floods or other natural disasters that could affect your office space.

3. Access Data Anywhere

Finally, backfile scanning allows you to have access to your documents no matter where you are. This can save time in cases of remote work – where employees would have to take the time out of their day to come to the office to scan a document or another employee would be responsible for scanning and emailing necessary documents to those offsite. Instead of leaning into the hassle that paper documents cause to remote work, backfile scanning provides you with digital documents that you or your employees can access anywhere they need to increase productivity.

If you are ready to have backfile scanning performed for your office in Reading or the rest of the mid-Atlantic Region, call RDM at 215-953-5175 or contact us!

3 Digital Transformation Steps to Increase Efficiency in Your Business

If you own a business, you have probably been affected by the difficulties arising during COVID-19. Now that there’s an end in sight to the pandemic, these difficulties are starting to look like they may be around to stay a little bit longer.

However, that doesn’t mean that there’s no hope! Here at Resource Data Management (RDM), we offer a variety of services that can help your business increase its efficiency during these trying times, such as document imaging in New Jersey.

Human Resources Records Management

As companies fight being understaffed, there has been more employee turnover in many industries than normal. New employees who have never worked in the industry are trying something new; experienced and skilled employees are leaving their jobs to take on management positions elsewhere or retire. All of this leads to an increase in human resources records.

document imaging new jersey

One of the easiest ways to notice significant increases in efficiency for your employees is to go digital. Manual processes can be automated, and paper documents can be scanned into digital storage making them easier to access. Human resources records management can also minimize the space you physically need to store paper records as we can store them for you at our secure, climate-controlled facility.

Accounts Payable and Invoice Processing Automation

Every business has expenses and incomes, which is why it is important to streamline your accounts payable process. Automating your systems can lead to decreased errors, more timely invoice processing, audit preparedness and more, making it a great efficiency boost for any business.

This is especially important in today’s economy, where prices are ever increasing, and business owners have to adapt to cost changes as well as supply chain shortages. By automating your accounts payable and invoice processing, you can become more responsive to changing conditions with ease.

Document Scanning

Finally, you can also increase efficiency by moving over any important documents to a digital format. Beyond just human resources records, you can store any paper records you have digitally, making them more accessible while requiring less physical space in your facility.

Document scanning is also becoming increasingly more important as more employees from various fields work remotely. Anyone working remotely can still access the digital files that they need, increasing the overall productivity of any remote employee.

If you are ready to implement an efficient and successful digital transformation of your data through document imaging in New Jersey and the rest of the mid-Atlantic Region, call RDM at 215-953-5175 or contact us!

How Does Microfilm Get Converted to a Digital Format?

When you are ready to convert your old microfilm resources to a digital format, you may wonder what the process of conversion is. While the process may sound simple, finding the right equipment and receiving high-quality results can be challenging. That’s why it’s important to hire a professional. At Resource Data Management (RDM), we are proud to perform microfilm conversion in Delaware and the rest of the mid-Atlantic region.

If you’re interested in learning more about the process of converting microfilm to digital formats, keep on reading! Here’s how we covert all your old microfilm to easily accessible digital formats.

1. Determine Microfilm Type

Before we can start the process of digitizing microfilm, we must first be aware of which type of microfilm you gave us. There are two main types: 16mm and 35mm. 16mm microfilm is smaller and harder to reproduce, so we need to be prepared to use more powerful equipment for a high-quality result.

To make the next few steps simpler, while we are inspecting your microfilm, we take the time to organize it into the order you want us to convert it. That will save us time once conversion is complete in organizing your new files.

2. Acquire Scanning Equipment

This is probably the most difficult step if trying to perform microfilm conversion by yourself, as the equipment can be hard to find.

microfilm conversion delaware

We need a digital reader or specialized microfilm scanning equipment and software to edit and save the images created from the microfilm. It’s also important at this stage to ensure that we have enough storage for your new digitized files, as TIFF images can take up a lot of space.

3. Begin Scanning

Once we have your microfilm in order and our equipment set up, it’s time to start scanning!

4. Inspect Resulting Images

This step happens immediately after the third and continues for the duration of the scanning process. As images come in – it’s important to check the quality of the images so that we can fix any issues with scan quality before we have to redo more than just one. If we catch it early, it can save us a lot of time and hassle sorting through the microfilm to determine which portions need to be scanned again.

5. File Conversion

Finally, we select the file type you need and begin the conversion process! This is the last step before we return the converted microfilm and originals back to you, so that you can more easily access your important sources.

While those are our steps, your process for microfilm conversion in Delaware and the rest of the mid-Atlantic Region is a lot simpler! Just call RDM at 215-953-5175 or contact us!

Medical Records Management and HIPAA Compliance

HIPAA exists to protect the privacy of your patients’ information. Since its inception, the adoption of modern technologies has offered many ways to better secure patient information. There are now a number of issues with making paper patient records compliant with HIPAA. Even managing a practice’s HIPAA compliance with paper documents can be problematic. Medical records management from Resource Data Management can help your practice ensure compliance with HIPAA. Here at RDM, we are the trusted name in medical records management for Pennsylvania and surrounding states, and we would like to tell you more about how this service can help your medical practice. 

RDM Inc Medical Records Scanning

From the moment a patient record is created, it must be appropriately stored, secured, and maintained. After it has been retained for the necessary amount of time, the record must be properly destroyed. There is a complex set of rules and regulations regarding medical records management, and for good reason. When health records are mismanaged, patients are put at risk. That’s where we come in. We are up to date on all of the latest regulations and can help you ensure all of your records are kept safe and secure. 

With proper medical records management from Resource Data Management you can rest assured you have implemented the correct procedures and protocols for your most sensitive of records. When you hire us for medical records management, we can handle everything from preparing the documents to scanning to indexing and importing data into your Electronic Medical Records (EMR)/Electronic Health Record (EHR) System. We take our time to make sure that each and every document we scan is accurate and that the scan itself is clear and legible. 

You will find your digital documents are easy to find and utilize via the computer network. Doctors and nurses will spend less time writing notes, and more time interacting with patients. These EMR/EHR documents can be shared between offices and hospitals in Pennsylvania and beyond. Transferring files will be nowhere the annoyance that moving paper versions of the same once were. These documents help to streamline the whole process and make things easier on everyone.

Ready to learn more? Say goodbye to filing cabinets filled with old medical records. Give us a call at 215-953-5175 or Fill out Our Online Form to learn more about medical records management for your Pennsylvania practice and how it can help with HIPAA compliance. 

What is Day Forward Document Scanning?

Is your business overwhelmed with paper documents? Is it hard to keep up? Day forward document scanning may just be the solution for you. It is an easy, streamlined way to convert paper documents into digital files. Here at Resource Data Management, we specialize in day forward document scanning for Pennsylvania area businesses and can help you bring your office up to speed. 

day forward document scanning Pennsylvania

Day forward document scanning is the process of converting paper documents into a digital format as they enter an organization. As they come in, documents are scanned, indexed and imported to a system of record before being destroyed or stored. While you may have already scanned your back-files, day forward document scanning allows you to catch new documents coming in. After all, you likely still have documents flowing in every day. Without a plan in place, you can end up right back where you started – with a large collection of old paper records collecting dust. 

To prevent new paper from piling up, add day forward scanning to records management plan today! Our team will work with you to locate the point-of-entry of paper into your business processes and create a plan that works best for you and your business. We can help you choose the best imaging software for your business’ needs. Your data and records will be at your fingertips, and you can easily find what you need with no difficulty.

When you hire us for day forward document scanning service, you will not just get a records management solution. You get all of your records at your fingertips, and they are all stored safely in our secure facility. When you need a file, you simply use your imaging software to access it. So you never have to waste time trying to find and pull the right file. Your office can go totally paperless, but you do not have to sacrifice the easy access to your files and other pertinent information when you need it.

Most people prefer digital files to paper nowadays and conversion has never been easier!

Ready to get started? No job is too big or too small for us. We have helped smaller offices, larger medical practices and everyone in between. To learn more about how day forward document scanning can help your Pennsylvania business, call Resource Data Management at 215-953-5175 or contact us for a Free Analysis.