Blog Posts by RDM

Going Paperless: Document Storage in the Age of the Millennial

When you’ve been doing business a certain way for so long, jumping into a new way of doing things can be a little intimidating. And the same goes for going paperless. Many businesses are stuck in this rut. They have big filing cabinets full of files and important records that haven’t been touched or looked at in decades. With more and more Millennials entering the work place, the need to access work and files digitally has become increasingly obvious. This year millennials may even surpass baby boomers and Gen-Xers to become the largest generation in the American workforce! Simply put, companies can’t afford to keep cumbersome paper processes in place.

document storage

As a company that offers document storage to New Jersey and the tri-state area, we are often asked about what kinds of benefits business owners and managers can expect from going paperless and storing their documents offsite. And, as industries today move away from physical records and begin to embrace digital document storage, the benefits continue to grow.

Going Paperless Doesn’t Have to Be Scary

When you begin looking into document storage and scanning, you might think you will have to go completely paperless. But this is not the case! We can tailor our document storage services to fit you and your company’s specific needs. We offer physical off-site storage of documents with rapid document retrieval and immediate access to your information.

It’s More Secure

When you get a hard copy file, it probably passes through several different hands. It could then sit in a box or out on a desk for a few hours or a few days, where anyone could see it and have access to it. However when choosing document storage and scanning services from Resource Data Management, we use encryption and other secure measures to make sure that your documents and files are scanned and stored away securely. This way, you no longer have to worry about someone else having access to your files and other important data.

It Can Help You Save Time

Going paperless means that, instead of spending time at your filing cabinet trying to find the information you need, you simply use imaging software to quickly search for the information or file you need. Many of us are used to getting what we need when we need it at the click of a button. Document storage solutions can help achieve this. Plus, document storage can help organize! You do not have to worry about a file being misfiled or misplaced. All of the information you want and need is at your fingertips!

Do you want more information on document storage in New Jersey or the tri-state area? Call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis.

Improve Business Security with Records Management

Security continues to be the number one priority of any business. Whether you are an accountant, run a large medical facility or small legal office, you likely understand the need to securely store your documents. However, with such a busy schedule, it can be difficult to find the time to do so. With a document scanning and records management service, you no longer need to worry about whether or not you put that file away or if you remembered to lock the filing cabinet. When you need records management in Delaware, trust only the professionals to keep your confidential records and documents safe from security breach. But how does one know when a records management service is needed? And, what does one look for in a records management company? Here are a few tips from our experts:

records management

Things to consider

Data is multiplied at an astonishing pace every day. With so much information flying around, records can be easily lost or stolen. When it comes to storing your own documents, there are many challenges to consider:

  • You must provide efficient access to records
  • Ensure data recovery
  • Provide secure space for storing files
  • Track and locate information

No wonder many businesses become overwhelmed trying to meet these many demands. With an expert record management company such as RDM, you can leave it up to the professionals to handle all of these aspects so you don’t have to.

What to look for

The right records management company provides safe, secure, expertly managed services and keeps important business documents safe. In addition to offering offsite space for protecting private, sensitive information, record management should also enable a more efficient, systematic approach for managing documents. Your company should also notify you when it’s time to destroy your confidential documents. Rather than just putting the files on the shelf and forgetting them, your document management company should serve as a true partner in managing your records retention lifecycle. The right company can help with the following services:

  • Electronic access to hard-copy files
  • Data rotation
  • Secure document shredding

You should never have to worry that your files have found themselves in the wrong hands or that your confidential records are being seen by someone who shouldn’t be seeing them.

If you would like to learn more about records management in Delaware, call Resource Data Management at 215-953-5175 or contact us to get a free Records Management Analysis.

Switch to Electronic Health Records or Continue to Pay the Price

Well past that 2014 deadline to convert to electronic health records, medical offices that have not yet complied are faced an annual loss of 1% of all Medicare reimbursements. As of 2016, if you have not made the conversion, you face a 2% annual penalty, this moving to 3% in 2017. You get the idea.

Your office will only continue to lose these reimbursements until it switches over to electronic health records. New Jersey medical offices trust Resource Data Management for all of their document scanning needs.

Why keep giving your hard-earned cash to the government? You are entitled to all of the money your office generates. Sure, digital conversion is difficult and time-consuming but having that task outsourced to a company like RDM single-handedly eliminates the annoyance. We do the conversion, you ultimately have the electronic health records at your digital fingertips.

Electronic Medical Health Records

Here are a few of our favorite facts about electronic health records.

  • 55% percent of physicians enforced electronic health records in their office by 2011.
  • 99% of physicians would pursue or are already trying to get mobile electronic health records.
  • In a 2012 survey, 60% of physicians said that they think better patient care outweighs the costs of having an electronic health records system in place.
  • Some doctors cite a lack of incentives, privacy concerns and challenges in selecting a vendor as the reasons they have not yet adopted electronic health records.
  • Almost 50% of physicians are comfortable with their office’s or hospital’s budget for electronic health records.
  • Physicians who still use paper health records can only spend about 30 to 40 hours directly caring for patients because of the paperwork burden as well as other menial administrative duties they have to take care of.
  • Most physicians see about 50 to 99 patients a week. How many more patients could be fit in by eliminating paper?
  • Over the course of two years (2011- 2012), bonuses were given to over 55,000 physicians for their meaningful utilization of electronic health records.
  • Roughly 75% of electronic health records adopters advise that their new electronic health records system ended up enhancing patient care.

Are you interested in learning more about electronic health records in New Jersey? Call Resource Data Management at 215-953-5175 or you can contact us for a Free Estimate.

Electronic Medical Records Scanning Keeps Your Staff Busy Otherwise

Should you find yourself an administrator in the realms of the medical industry, it is not newsworthy that converting paper records to digital ones is a difficult process. It is an incredibly daunting task to convert the potential 1000s of records in possession of your office to digital files. The benefits of the act are exponential but carrying the job out is very time consuming and mundane. Resource Data Management performs electronic medical records scanning in Reading and other local burgs to take the burden out of the hands of your office staff, who, in all likelihood, can easily otherwise occupy the time in their workday. We provide Medical Record (EMR) and Electronic Health Record (EHR) Services to all sorts of medical offices, clinics, hospitals and more!

 When you make the choice to outsource your electronic medical records scanning work you effectively begin the effort to improve the overall efficiency of your Reading area office. It is likely that the productivity of your staff will increase greatly by simply relieving the current staff members handling those tasks of those duties. Whoever was getting that job done will no longer spend the day scanning. Think about all of the time it takes leading up to when the actual scanning takes place, getting things organized. The amount of productive time lost to related tasks like the categorization and indexing of the records can now be put to better use. A process that can single-handedly bog an office down, our electronic medical records scanning services can be custom-designed or catered to your office!

 There will likely also be an upswing in the productivity of your medical staff, over time. The once paper documents, having run through the electronic medical records scanning process are now accessed in just a few clicks, rather than following a walk, locating the proper rack or filing cabinet, thumbing through folders, and so on. You will find your digital documents are easy to find and utilize via the computer network. Doctors and nurses will spend less time writing notes, and more time interacting with patients. These EMR/ EHR documents can be shared between offices and hospitals in the Reading and beyond. Transferring files will be nowhere the annoyance that moving paper versions of the same once were. These documents help to streamline the whole process and make things easier on everyone.

Don’t put if off any longer! Get started with our electronic medical records scanning services assisting Reading medical offices today at 215-953-5175 or Fill out Our Online Form.

The Benefits of Document Storage to Businesses

The digital revolution—now the way and not just under way—has brought with it a more efficient means of doing business as far as documentation is concerned. Scanners, email, text, even PDFs all have opened the floodgates towards the gradual and systematic elimination and dependency on paper for offices. Paper not being so very cheap and also a burden to the environment at large can be eliminated from your office, as you know it with regard to documentation and document storage.

There are a wide array of potential benefits provided by the existence of digital documents. A pointed question does arise. How does a business store their digital documents? Printing and storing them does not eliminate the problem but, in essence, enhances the existence of already existing issues, such as physical storage space. A rather good solution is document storage for Wilmington area customers. Going this route, you will not be killing trees but would have documents stored safely, securely and digitally with access to them as you need.

Your documents, stored digitally, are held off-site. Some of the benefits of going this direction are quick document retrieval (within four hours or next business day), provide immediate access to your information 24/7-365, secure document shredding and even on demand scanning services. Space is freed up within your office as those gigantic filing cabinets can now go, creating a more open and free environment in which your employees can roam. In all reality, you no longer have to buy paper for these purposes.

With costs on digital document storage falling drastically over the past several years, it has become affordable for the smallest of businesses to make this conversion and storage option happen. Document storage saves you money as your documents are sent off-site, allowing you to make better use of your office space and your time. Your staff no longer gets overwhelmed by paperwork.

Resource Data Management (RDM) protects your documents in an alarm-protected, highly-secured storage facility. RDM offers up a flexible, full service level agreement. We will be in contact, we will be reachable. Our document storage abilities are part of a potential, overall, comprehensive records management strategy but can easily exist as a stand-alone service that a business can pursue.

Want to learn all that there is to know about document storage in the Wilmington area? Call us at (215) 953-5175 or Request a Free Analysis.