FAQs about Medical Records and Medical Record Scanning

In this day and age, it is more important than ever to stay up to date on the laws and regulations that oversee medical records, their confidentiality and how they should be stored. And because one of the services we offer is medical record scanning for Wilmington doctors’ offices, we thought we would take the time to answer some questions about this service, the benefits it offers and why it is so important.

Q: What advantages does a medical record scanning service offer to me, my employees and my patients?

A: There are many different benefits of medical record scanning services like Resource Data Management’s. For one thing, your office will save money on printing supplies like ink, paper, equipment and more. You will also enjoy having more space in your office because medical record scanning eliminates the need for most of your filing cabinets. You can also rest easy knowing that you are adhering to HIPAA requirements and that your records are in a safe, secure and confidential storage environment.

Q: How long do medical records need to be retained?

A: The retention period varies state by state. The best way to find out the answer to this question is by contacting the government agency in your state that oversees medical records. Generally, that will be your state’s department of health or a similar agency.

Q: How do I retrieve my records and files after they have been sent to you for medical record scanning?

A: Most of our clients use imaging software to access the records they need at the touch of a button. You get instant access to the information you need when you need it. We can help you select the best imaging software for your office’s needs.

Q: What are some of the steps you take to ensure the medical records stay confidential and secure?

A: We use encryption and other security measures to ensure your records stay safe. And the paper files themselves are stored in our secure warehouse. And we make sure that all of our employees are fully trained in how to keep these documents safe and confidential.

We hope you learned a few new things about medical record scanning. If you have any other questions, please do not hesitate to contact us and ask!

If you would like to learn more about medical record scanning in Wilmington and the surrounding areas, call Resource Data Management at 215-953-5175, or you can contact us to set up a Free Records Management Analysis.