Going Paperless: Records Management & the Many Benefits of a Paperless Office

These days, going paperless is no longer revolutionary, but the best practices standard. More and more companies are going paperless for a variety of reasons. But beyond cost savings and reduction in environmental impact, going paperless has many other advantages some may be unaware of.
As a company that offers records management for New Jersey and the entire Tri-State area, we are often asked about what kinds of benefits business owners and managers can expect from going paperless. So, we’d like to take a moment to tell you more about records management and the many advantages of going paperless.

records management

Efficiency

Digital records management allows you to save time when searching for documents. Gone are the days of leafing through dozens of cabinet drawers and hundreds of files. When your paper files are converted to a digital format, the information becomes much easier to locate and far more accessible to employees.

Digital documents can also be accessed remotely, allowing your employees to work from anywhere. And, having digital files improves document history, making it easier to trace the origin of digital documents and know when changes were made and who made them.

Space & Savings

Digital records management can save space and money. No need to buy tons of wasteful paper any longer. It also saves on maintaining printers and purchasing spare parts.
And, when you you go paperless you can also free up new, previously unavailable space in the office. Properly done records management also allows companies to archive all documents in the cloud or on private company servers.

Security

With digital records management and a paperless system, it is easier to restrict access to confidential documents. It is also easier to make backups. So if files get lost or if any kind of data theft occurs, it is possible to retrieve the information. And, when files are saved digitally, they’re far less susceptible to damage from fires, leaks or general clumsiness.

Plus, records management can help you get organized! You do not have to worry about a file being misfiled or misplaced. All of the information you want and need is at your fingertips.

Do you want more information about records management in New Jersey or the Tri-State area? Call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis.

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