Security continues to be the number one priority of any business. Whether you are an accountant, run a large medical facility or small legal office, you likely understand the need to securely store your documents. However, with such a busy schedule, it can be difficult to find the time to do so. With a document scanning and records management service, you no longer need to worry about whether or not you put that file away or if you remembered to lock the filing cabinet. When you need records management in Delaware, trust only the professionals to keep your confidential records and documents safe from security breach. But how does one know when a records management service is needed? And, what does one look for in a records management company? Here are a few tips from our experts:
Things to consider
Data is multiplied at an astonishing pace every day. With so much information flying around, records can be easily lost or stolen. When it comes to storing your own documents, there are many challenges to consider:
- You must provide efficient access to records
- Ensure data recovery
- Provide secure space for storing files
- Track and locate information
No wonder many businesses become overwhelmed trying to meet these many demands. With an expert record management company such as RDM, you can leave it up to the professionals to handle all of these aspects so you don’t have to.
What to look for
The right records management company provides safe, secure, expertly managed services and keeps important business documents safe. In addition to offering offsite space for protecting private, sensitive information, record management should also enable a more efficient, systematic approach for managing documents. Your company should also notify you when it’s time to destroy your confidential documents. Rather than just putting the files on the shelf and forgetting them, your document management company should serve as a true partner in managing your records retention lifecycle. The right company can help with the following services:
- Electronic access to hard-copy files
- Data rotation
- Secure document shredding
You should never have to worry that your files have found themselves in the wrong hands or that your confidential records are being seen by someone who shouldn’t be seeing them.
If you would like to learn more about records management in Delaware, call Resource Data Management at 215-953-5175 or contact us to get a free Records Management Analysis.