What You Should Know Before Going Paperless

Paper documents and walls of filing cabinets have been the way to keep and organize files in the office for decades, even centuries. Technology has come a long way since then and exploding in the last few years. Paper is no longer the smartest option and the world is going paperless! Many offices and homes worldwide are transitioning from physical documents to electronic document management systems. As experts in records management for Reading PA and surrounding areas, we’d like to give you some essential information to help you on your way.RDM Inc Document Scanning Services

One of the top three reasons a business has not yet gone paperless is a lack of management initiatives. Essentially, employees are ready and willing to go paperless, but nobody is leading the way or providing the tools. That’s where we come in. More and more business people are starting to realize that paper is an expensive and inefficient way to manage their information, and so they enlist the help of professional records management. At RDM we understand that going paperless isn’t something that happens overnight; it is a process that takes effort.

Many business owners and at home workers are intimidated by the idea of going paperless. But it really can actually be a time saver. With records management, gone are the days of endlessly sifting through old records and documents in search of that one record you need! Document scanning makes it easier than ever to access the files and documents you need when you need them. And less time spent searching for what you need means more time to spend on doing the work that really matters: keeping your customers happy and your business operations running smoothly and efficiently.

It is important to find the right digital document management system to aid you going paperless. At RDM we work with you to custom tailor a solution that will work best for your unique business. And, we have found that once implemented, it takes a relatively short time for employees to become accustomed to the new system.

Once you have your current documents switched to electronic copies, you can’t stop there. Tell your clients about the switch you’ve made. This can allow you to easily share documents and information. Make sure to send out an email addressing any concerns regarding security, and tell them about all of the benefits they’ll experience from the switch.

Are you interested in learning more about records management in Reading PA and the surrounding areas? Call us at Resource Data Management at 215-953-5175, or you can contact us and get a Free Analysis.