Blogs by Resource Data Management

Even More Reasons for Outsourced Document Scanning Services

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We have already covered several reasons you should look into outsourced document scanning services in Philadelphia. And if you still are not convinced, here are a few more reasons.

Decrease Mail Processing Time

Let’s say your business receives several hundred pieces of mail a day or a week. And each piece of mail takes seven days to process from start to finish. That is a long time between when you receive the mail and when a certain action is taken, like paying off an invoice or responding to a request. When you use outsourced document scanning services like ours, that processing time can be cut down drastically. We can take that mail, scan your invoices, capture the critical data and take that data and upload it so you can take action on it that much faster.

Improve Your Bottom Line

When you hire our company for outsource document scanning services, that means your employees have more time on their hands to take care of what really matters: running your business, interacting with customers and handling the day-to-day tasks that regularly pop up. Plus, more free time also means your employees have more time to handle emergencies and other sudden events that sometimes pop up throughout the work day. Document scanning is a pretty labor-intensive task. And that time can be better spent doing the tasks that really matter.

No Worries about Equipment

Document scanning equipment can get expensive. And knowing which piece of equipment to buy (or what brand is best) can get confusing and overwhelming. So when you hire us for outsourced document scanning services, that takes this chore off your hands. You won’t have to worry if you are buying the correct printer or scanner. You just give us what you need scanned and we take it from there.

Are you ready to learn more about outsourced document scanning services in Philadelphia? Call Resource Data Management at 215-953-5175 or get a Free Analysis.

What’s So Great about Records Management?

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When you are running a business, be it a doctor’s office, attorney’s office or financial services office, records management is an important aspect of keeping your business running smoothly. As a records management company serving Philadelphia, we know of a few good reasons you should consider us for all of your records management needs.

Reduce Operating Costs

Hiring an outside company for your records management may help your business reduce its operating costs. You won’t have to spend as much on paper, printing supplies and filing cabinets, plus you will help conserve precious floor space in your office. As your business grows and hires new employees, the reduction in lost floor space because of in-house records management can be a huge boon to your business.

Improve Efficiency and Productivity

If one of your staff members needs a file, that person could waste precious time searching for that file. What happens when a document is misfiled or someone sets it down and forgets where they put it? Having an outside records management company like ours means files will not get lost, and your employees will always know exactly where to look to find the ones they need.

Guard Important Information

A records management company like Resource Data Management is secure and trustworthy. We can help to protect your vital records from theft, loss, natural disaster and more. Storing your records in a safe off-site facility means you won’t lose your most important files if anything should happen to your office or facility.

Ensure Regulatory Compliance

Most industries these days have strict regulations they must follow, especially when it comes to records management. Hiring a company like ours can help your business ensure that all regulations are being followed correctly.

For more information on records management in Philadelphia, call Resource Data Management at 215-953-5175 or you can Request a Free Estimate.

How to Choose the Best Document Scanning Company

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When your business is in need of a document scanning company in Trenton, you have a few things you need to consider before making your selection.

Reputation

You want to be sure the document scanning company you pick has a good reputation. You want to be sure it’s reliable and trustworthy. After all, you are entrusting your confidential business documents to them! A document scanning company like Resource Data Management should be known as responsible and efficient too. Asking for references and testimonials, or asking colleagues who have used their service in the past, is a great way to get an idea of how trustworthy this company is.

Security and Quality Control

A good document scanning company will have plenty of security present. There should be monitors of some type on the premises as well as security over the computer so your confidential information isn’t at risk. Also, they should have a quality control system in place to ensure your documents are properly scanned and stored.

Staff

The document scanning company’s staff should be friendly and professional. They should also be well-trained in how to properly and securely scan your documents and in how to use all of the scanning hardware and software.

Variety

Another way to identify if the document scanning company is good at what it does is a variety of services and options for your business’ scanning needs. A company like ours will offer several different services. For example, we offer paper scanning, blueprint scanning, aperture card scanning, microfilm scanning, microfiche scanning and more. Not only that, we can help your company select the best document imaging software for your needs. So we never leave you high and dry and on your own to navigate the sometimes-confusing waters of document scanning.

For more information on our document scanning company serving Trenton, call Resource Data Management at 215-953-5175 or get a Free Estimate.

Switching to EMR: Importance and Penalties

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Time’s almost up! Is your office ready for the switch to electronic medical records (EMR)? Are all of your paper files scanned and ready to go? If not, you’d better hurry because we are coming down to the wire. Resource Data Management can help with your EMR scanning in Harrisburg, and here are a few reasons you should hire us to start this process sooner rather than later.

The deadline to switch to EMR is 2015. That means if your office’s medical records are not fully digital by 2015, your Medicare reimbursements will be reduced by 1%. This reduction increases by 1% for every year after that, up to 95%.

Meeting this deadline will be tough for a lot of practices and smaller hospitals out there. Plus, EMR scanning and then training employees on how to use the new systems can take several months. It is best to get started as soon as possible, considering the deadline is looming and will be here before you know it.

Other perks of EMR scanning include fewer filing errors. EMR scanning means you will always have a back up of patient files, and there is less of a chance you will lose this valuable information. Plus, in the long run, EMR scanning also means your office will save money on paper, ink and other physical components of a patient’s EMR. And because everything is computerized, there is a lot less paperwork to deal with, which will make your staff members very happy!

And probably the biggest benefit of EMR scanning is fewer prescription drug errors. Prescriptions will be sent to pharmacies electronically, so there is no chance that someone could misread a physician’s handwriting or misunderstand the dosage. The prescription can be compared to a patient’s medical history to ensure the patient is getting the correct medicine and not one he or she is allergic to.

When you need EMR scanning in Harrisburg, contact Resource Data Management at 215-953-5175 or Request a Free Analysis.

Document Scanning in Harrisburg: The Process and Why It’s a Good Idea

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Are you considering document scanning? Harrisburg offices can greatly benefit from these services. But why is document scanning such a big deal these days, and why are so many Harrisburg businesses choosing this type of service? Resource Data Management has been a trusted document scanning service for years now, and we’d like to take some time to answer these questions.

Document scanning is a great way to save money, space and time in the long run. Go take a look at your filing cabinets. How many do you have? How much space do they take up? How easy is it to keep them secure and under lock and key? If you go the document scanning route, worrying about these factors could be a thing of the past. You will have more room in your Harrisburg  office for other supplies or furniture, and you won’t be as concerned about whether or not these important documents are secure. This is especially important for those who are in the medical or legal profession, but, really, any Harrisburg business can benefit from having files that are securely stored elsewhere.

Some Harrisburg business owners worry that getting access to their files after they’ve hired a document scanning service will be a hassle. But this definitely isn’t the case! If you go with a reputable document scanning service like Resource Data Management, you will have instant access to your files any time you need it. After we are done with the document scanning, you will get a series of images and text files. From there, you can upload this information into your document imaging software. Does all of this sound like Greek to you? Don’t worry about it at all because we can walk you through this process step-by-step. (Trust us, it’s a lot simpler than it sounds!)

So give us a call here at Resource Data Management at (215) 953-5175 or contact us online for a free analysis! We can answer any questions you have about document scanning for your Harrisburg office.