Blog Posts by RDM

Three Myths about Paperless Offices and Outsourced Document Scanning Services

In today’s digital age, more and more offices are starting to look into going paperless by hiring outsourced document scanning services. Philadelphia business owners trust Resource Data Management to safely and securely store all of their records and other important data. And after years in this business, there are not a lot of myths and half-truths we have not heard. Here are a few of the most common myths we hear about going paperless and an explanation about why the myth is not 100% accurate.

Myth: When your office goes paperless, it is all or nothing.

Fact: When you look into outsourced document scanning services like Resource Data Management, you might think that you have to go completely paperless. But this is not the case! You do not have to have us scan every single document that comes through your office. We can tailor our services to meet your needs.

Myth: Paperless is not as secure as hard copy files.

Fact: When you get a hard copy file, it probably passes through several different hands. It could then sit in a box or out on a desk for a few hours or a few days, where anyone could see it and have access to it. And even if you lock your files away, there is always a chance those files could be breached. Outsourced document scanning services like Resource Data Management use encryption and other secure measures to make sure that your documents and files are scanned and stored away securely so you do not have to worry about someone else having access to your files and other important data.

Myth: Going paperless does not save any time in the long run.

Fact: Going paperless means that, instead of spending time at your filing cabinet trying to find the information you need, you simply use imaging software to quickly search for the information or file you need. You do not have to flip through countless files and pieces of paper to find what you want. Plus, outsourced document scanning services can help with file organization. You do not have to worry about a file being misfiled or misplaced. All of the information you want and need is at your fingertips!

Do you want more information on outsourced document scanning services in Philadelphia? Call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis.

Document Scanning Service and Quality Control

When you are looking into a document scanning service in Delaware, you might have a few questions about the service and what it is they do. One of the biggest questions you might have is about what quality control measures they have in place to ensure your documents are accurately and securely scanned. Here is a brief rundown of the quality assurance measures a document scanning company like Resource Data Management takes to make sure all of the document scanning we do is as close to perfect as possible.

The first thing we do when you hire us as your document scanning service is we take all of your documents and group them together and sort them. From there, we will visually look over the documents, disassemble them as needed and then get them organized for scanning.

Then we start the actual scanning process. As the documents are scanning, our document scanning service will carefully monitor the output to ensure all of the papers are scanning as they should be and that the images from the scanning are coming out clearly.

From there, we will enhance the images and trim and resize them as necessary to ensure they are legible and easy to read. We index the documents after that. That way, they are organized in such a way that you can easily find what you need when you need it.

After this, we carefully and thoroughly review the scanned documents and indices to ensure they are accurate. This is where the bulk of the quality control measures come into play. All of our staff members that review these documents pay very close attention to detail.

Finally, the last couple of steps involve reassembling and refiling the paper documents so they are back in their original form. We then generate the final images and set them up so you can access them any time you want.

As you can see, our document scanning service has a very detailed and thorough procedure for quality control. Your documents are safe in our hands when you hire us as your document scanning service. You can ask us any questions you might have about our services and how they can help your business save money by going paperless.

So when you need a detail-oriented and secure document scanning service in Delaware, call Resource Data Management at 215-953-5175 or you can get a Free Analysis.

What to Look for When Choosing a Document Storage Company

When you are a business owner, you are already swamped with work. Running your business takes a lot of time, and keeping track of employees and caring for customers takes up a lot of your energy too. So when you are trying to decide on a company for document storage in Trenton, we know how confusing it can get. Here are a few suggestions on what to look for and how Resource Data Management can help with your document storage needs.

Depending on what industry you are in, document shredding might be an option. But in this day and age, many businesses need to keep hold of old documents because of federal regulations and other statutory obligations. So off-site document storage has shot up in popularity over the years.

Security is usually the biggest concern for those choosing a document storage company. A company like Resource Data Management takes every step necessary to ensure every document is totally safe and secure, both electronically and the actual hard copy file. We stay up to date on the latest trends and technology when it comes to document storage services.

Access to your files is another concern when thinking about document storage. You want to make sure you get the most up to date imaging software. Resource Data Management can also help with that aspect of document storage. We can help you choose the best document imaging software to suit your business’ needs.

Finally, read some online reviews of the document storage company. For example, Resource Data Management has some positive reviews on Google+. You should also try to find some colleagues or fellow business owners that have used a document storage company like Resource Data Management. Ask them about their experiences with the company and if they would recommend that company to you. Try to read several reviews online or talk to current or former customers.

Doing a little bit of homework now on document storage companies could save you time, money and hassle in the long run! You want to be sure the document storage company you use is both secure and focused on customer service. That way, when you need an important document, you can quickly and easily access it without any trouble.

Do you want more information on document storage in Trenton? Call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis.

Is Paperless Practical?

These days, “going green” has become all the rage. More and more people, especially business owners, are trying to find ways to help save the planet as well as a few dollars. Document scanning in Harrisburg is more popular than ever, and here are a few ways a paperless office is both practical and Earth-friendly.

Save Paper … and Cardboard

Many offices used to use cardboard boxes to store away old records and files. With document scanning services, like the ones offered at Resource Data Management, you will not just save money on printer paper, ink and other printer supplies. You will also save money on storage boxes and other storage-based items. For example, if you used to store your paper records in an off-site storage unit, you can now save money on that storage unit when you go paperless with document scanning.

Stay Organized

In this day and age, time is money. With document scanning, gone are the days of endlessly sifting through old records and documents in search of that one record you need! Document scanning makes it easier than ever to access the files and documents you need when you need them. And less time spent searching for what you need means more time to spend on doing the work that really matters: keeping your customers happy and your business operations running smoothly and efficiently.

Sharing is Easier Too

When you have a file or document that you need to share with someone else – a coworker, for example – you might need to make a copy of it. That wastes even more paper and ink, not to mention valuable time. But with document scanning, you don’t have to worry about any of that. You and your coworkers can view a file at the same time without the need to print out several copies of the same document or file.

Free up Some Time

The time you used to spend filing paper documents is a thing of the past. Your files and documents are securely scanned and stored. So you and your coworkers do not have to waste valuable time filing and storing old documents and records. Document scanning gives you more time to focus on your other, more important work.

Are you interested in learning more about document scanning in Harrisburg? Call us at Resource Data Management at 215-953-5175, or you can contact us and get a Free Analysis.

Interesting Facts about Electronic Health Records

Now that 2014 is almost over, it is imperative that medical offices switch to electronic health records. If a medical office isn’t fully switched over to electronic health records by the start of 2015, the office will lose 1% of its Medicare reimbursements and will continue to lose these reimbursements by 1% every year until the office switches to electronic health records. Philadelphia medical offices trust Resource Data Management for all of their document scanning needs. Here are a few of our favorite facts about electronic health records.

  • Fifty-five percent of physicians had adopted electronic health records by 2011.
  • Ninety-one percent of physicians would be interested in mobile electronic health records.
  • When surveyed in 2012, 60% of physicians said that they think better patient care outweighs the costs of having an electronic health records system in place.
  • Most physicians see about 50 to 99 patients a week. (Think of how much time they will save after they all convert to electronic health records!)
  • In 2011 or 2012, bonuses were given to more than 55,000 physicians for meaningful use of electronic health records.
  • The federal government estimated that it will pay around $20 billion in incentives before the program shifts to penalties in 2015.
  • Approximately 75% of electronic health records adopters say that their new electronic health records system ended up enhancing patient care.
  • Some doctors cite a lack of incentives, privacy concerns and challenges in selecting a vendor as the reasons they have not yet adopted electronic health records.
  • Almost 50% of physicians say they are comfortable with their office’s or hospital’s budget for electronic health records.
  • When physicians use paper health records, they can only spend about 30 to 40 hours directly caring for patients because of the heavy paperwork and other administrative duties they have to take care of.
  • When paper records are used, the health care industry consumes tons of paper every year, which also causes a great deal of environmental harm.
  • In 2011, the northeast part of the United States led the nation in Meaningful Use Attestations at 31%.
  • Family practice was the leading specialty that participated in the Medicare Meaningful Use.

Are you interested in learning more about electronic health records in Philadelphia? Call Resource Data Management at 215-953-5175 or you can contact us for a Free Estimate.