Blog Posts by RDM

Top Three Advantages of Using a Document Scanning Service

document scanning service harrisburg resource data managementMore and more people are going paperless today in their personal and professional lives. Thanks to the Internet and ever-expanding technology, it is easy to keep everything filed away electronically. Maybe you’re still not sure if you should look into a document scanning service for your Harrisburg office, so here are a few reasons you should consider making the switch.

Save space

Let’s face it: your paper files are probably taking up a lot of space in your office. Each file needs to be tucked into some type of filing system (usually a large metal or wooden cabinet). Those cabinets take up precious floor space in your office. Now try to imagine that space without a bunch of filing cabinets. What would you use it for? More desk space? More space to walk around in? That vision could become a reality when you hire a document scanning service like ours. Simply go through your files, pull the ones you want scanned and shred the rest. Suddenly, you will have a lot more free space in your office for other, more important uses.

Save money

Think about how much you are spending paper, ink and other printing supplies each month. Think about how much paper your office uses to print out records and other important files. Hiring a document scanning service could help your office save money on those supplies, and your office will use a lot less paper too. Not only will your office supply budget be thanking you, but Mother Earth will be thanking you as well.

Improve security

With a document scanning service, you will not have to worry about where you put that file or whether or not you remembered to lock the filing cabinets. Our services are secure and confidential, and we employ every method we can think of to keep your data and records as safe and secure as possible from security breaches and other security-related issues. You will not have to worry that the wrong hands are on your files or that your confidential records are being seen by someone who shouldn’t be seeing them.

These are just a few reasons you should learn more about our document scanning service. When you call us, we can tell you even more.

If you would like more information on our document scanning service near Harrisburg, call Resource Data Management at 215-953-5175, or you can contact us to get a free Records Management Analysis.

Should Your Medical Office Go Paperless?

electronic medical records scanning new jersey resource data managementWith today’s advances in technology, you might be wondering if you should outsource your electronic medical records scanning. Many New Jersey medical offices are going paperless, so you might be looking into doing this too. There are many different advantages to going paperless, so here are a few things to think about when you’re starting to research this process.

First, start by speaking to your office staff. Listen to any concerns they have about electronic medical records scanning and storage. Is anyone concerned that they might not be able to learn the new technology? Does anyone have security concerns that should be addressed? Make sure everyone is on board with this new method of EMR scanning and storage, and listen to the concerns of anyone who is not. Ultimately, if you are the office decision-maker, then it is up to you. But letting your employees have a say can do a lot to ensure everyone is on board and goes along with the new process.

If you make the decision to go paperless, have another team meeting. Make sure everyone on your staff knows that you will be looking into outsourcing your electronic medical records scanning, and reassure everyone that they will get the proper training to access the records.

Keep in mind that when you go paperless, your office’s transition might be a bit rocky at first, but once everyone knows how to use the system, it should make life a lot easier. For example, have you ever had to delay a patient’s appointment because his or her chart couldn’t be found? Going paperless means this issue is a thing of the past because you won’t have to worry about where to find the chart. You can access all of your patients’ information through a special type of imaging software. If you are unsure of what type of software to purchase, let us know when you contact us to learn more about our electronic medical records scanning and storage services. We can help you pick out the best one to suit your office’s needs.

Finally, you will never have to worry that a note about a patient will be misplaced in the shuffle of paperwork and other patient records. Every note about a patient can be entered into the electronic system, ensuring nothing is inadvertently lost.

Would you like more information on electronic medical records scanning in New Jersey? Call Resource Data Management at 215-953-5175, or you can contact us for a Free Records Management Analysis.

Paper to Digital: The Challenges of Medical Record Storage

medical record storage trenton resource data managementAs technology advances and laws and regulations change, more and more medical offices and businesses are going digital when it comes to their records, data and documents. After all, file cabinets and paper files take up valuable space; printers, ink and paper cost money and many businesses and medical offices are always busy, so finding the time to retrieve files and put them away can be difficult. Resource Data Management can help with medical record storage in Trenton, and we can think of several challenges our clients can sometimes face when going from paper to digital.

  • In some offices, records and files are stored in several different locations throughout the office. This means finding those files or records can be difficult, especially if you don’t know where to start looking. Digital medical record storage eliminates this problem because all of your records are stored in the same place.
  • Document and medical record storage can get pricy if these records and files are stored in separate locations. Not only are you using up money on paper and printing supplies, but your employees are also using up precious work time trying to find the files or records they need to do their job. You can free up time and money with digital medical record storage from Resource Data Management.
  • Your patients might not have to wait as long for care, and digital medical record storage could also help cut back on mistakes and inconsistencies with patient care. That does not just benefit you and your office: it also benefits your patients and helps you give them a higher level of care.
  • There are a variety of state and federal laws and regulations that govern medical record storage. It is a lot to think about, and you could be fined if you do something wrong, even if it was a legitimate mistake. But medical record storage from a service like ours can help cut back on those types of problems. It also helps with patient confidentiality and keeps your records, files and data secure from a break in or other a similar issue.

These are only some of the challenges a medical office can face. Digital medical record storage can help make life easier for you, your employees and your patients.

Would you like more information on medical record storage in Trenton or any of the surrounding areas? Call Resource Data Management at 215-953-5175, or you can contact us and set up your Free Records Management Analysis.

Scanning Electronic Medical Records

If you are looking for more information about electronic medical records scanning in Harrisburg or the surrounding areas, you have come to the right place. We specialize in document scanning and storage, and we can think of several reasons you should have this service done by Resource Data Management. Here is a brief overview of how we take care of just about every electronic medical records scanning job we are hired to do.

The first thing we do is meet with you to figure out exactly what kind of electronic medical records scanning you need done. We will talk to you more in depth about your wants and needs. We can even give you a free records management analysis so you can learn more about our document scanning and storage services.

From there, we will then work with you and your staff to make sure the documents are securely transported to our facility. We will be sure that you have access to these files during this part of the process. And we will take great care to ensure all of your records are included and stay organized.

When our electronic medical records scanning facility receives your documents, we will inventory the information, keeping careful records of each one to ensure none are accidentally overlooked or missed.

Then it is time to prepare your records for scanning. This can sometimes be the longest part of the process, depending on the amount of records that need to be scanned and other factors, like how long it takes to remove staples, paper clips or other fasteners. We will also keep a careful eye out for ripped or torn pages and will repair them before we begin scanning.

We will then begin the electronic medical records scanning process. This is done very careful using our in-house quality control measures to ensure the scanning is done thoroughly and accurately. Every image will be carefully reviewed to make sure nothing is missed.

Finally, we make sure to take the necessary steps to carefully index your records and documents, making it easy for you and your staff to find the records you are looking for when you need them. We can even help you find the best imaging software for your medical office’s needs.

If you would like more information on electronic medical records scanning in Harrisburg, call Resource Data Management at 215-953-5175, or you can contact us to get a Free Records Management Analysis.

FAQs about Medical Records and Medical Record Scanning

In this day and age, it is more important than ever to stay up to date on the laws and regulations that oversee medical records, their confidentiality and how they should be stored. And because one of the services we offer is medical record scanning for Wilmington doctors’ offices, we thought we would take the time to answer some questions about this service, the benefits it offers and why it is so important.

Q: What advantages does a medical record scanning service offer to me, my employees and my patients?

A: There are many different benefits of medical record scanning services like Resource Data Management’s. For one thing, your office will save money on printing supplies like ink, paper, equipment and more. You will also enjoy having more space in your office because medical record scanning eliminates the need for most of your filing cabinets. You can also rest easy knowing that you are adhering to HIPAA requirements and that your records are in a safe, secure and confidential storage environment.

Q: How long do medical records need to be retained?

A: The retention period varies state by state. The best way to find out the answer to this question is by contacting the government agency in your state that oversees medical records. Generally, that will be your state’s department of health or a similar agency.

Q: How do I retrieve my records and files after they have been sent to you for medical record scanning?

A: Most of our clients use imaging software to access the records they need at the touch of a button. You get instant access to the information you need when you need it. We can help you select the best imaging software for your office’s needs.

Q: What are some of the steps you take to ensure the medical records stay confidential and secure?

A: We use encryption and other security measures to ensure your records stay safe. And the paper files themselves are stored in our secure warehouse. And we make sure that all of our employees are fully trained in how to keep these documents safe and confidential.

We hope you learned a few new things about medical record scanning. If you have any other questions, please do not hesitate to contact us and ask!

If you would like to learn more about medical record scanning in Wilmington and the surrounding areas, call Resource Data Management at 215-953-5175, or you can contact us to set up a Free Records Management Analysis.