Blog Posts by RDM

Implementing an Accounts Payable Processing System for your Business

With news that well-known companies have been hacked becoming more common, it has become increasingly more important to take every precaution to protect your company and client information. Consequently, when you are a business in Wilmington, Delaware, or the surrounding tri-state area needing accounts payable processing accomplished, you want a team of data management professionals who have your back. Along with a secure system, you need a way to connect with users so that work gets accomplished.

Accounts Payable Processing Wilmington DEAs a reputable document scanning and management company, we understand the challenges you face, and offer a service to make your business all it needs to be. Thanks to WebDocs, we are able to simplify your accounts payable processing procedures. Not only can we make managing accounts payable procedure more efficient, but our approach is easy to implement and completely customizable based on need and workflow. Once in place, some of the additional features available include the following:

  • Can be set up for exporting data into invoices or line item data through any CSV into any type of system.
  • Both vendors and users are able to receive notifications on the progress of their invoices and payments.
  • Integrates with an assortment of accounting and ERP systems.

Advantages of Using WebDocs for Accounts Payable Processing

If you are trying to determine if it is time for your office to change to a new approach for your accounts payable processing system, then consider these important benefits of making the change:

  • Easy to Implement – Because our interface design stays up to date, it is simple to set up and begin using. Better yet, we can have your system implemented and ready in less than a month, so long as there are no unforeseen hurdles or desired enhancements.
  • Standardization – Rather than each branch or division of your company having a different way of doing things, using WebDocs for accounts payable processing practices means everyone is doing things the same way.
  • Audit Preparedness – By having everything in one place, it is easier for those who are given access to catalog and retrieve the information. Plus, you will have a digital trail of any changes – who authorized payments, what was authorized, when it was authorized and why the payment was made, or not.
  • Less Paper Needed – Eliminate the need for stacks of invoices sitting on your desk waiting to be added to the computer. A WebDocs system lets your accounts payable processing team input information quicker as it uses digital copies that are stored in the system.

At Resource Data Management, it is our goal to help you have the most efficient and effective accounts payable processing system available for your business in Wilmington or the surrounding tri-state area. If you have questions about implementing the WebDocs system in your company, please give us a call at 215-953-5175 or Contact Us.

X-Ray Recycling: The Process and Why It’s a Good Idea

X-rays are the most common form of medical imaging today. And, since X-ray technology is such an ever-present part of 21st century life, the waste produced by it is abundant both for companies and institutions. At Resource Data Management, we handle X-ray recycling so that our community can continue to enjoy the benefits of this type of technology safely and efficiently.RDM Inc X-Ray Recycling

Are you considering x-ray recycling? Harrisburg, Huntingdon Valley and other Pennsylvania offices can greatly benefit from these services. But why is X-ray recycling such a big deal these days, and why are so many businesses choosing this type of service? RDM has been a trusted X-ray recycling service for years now, and we’d like to take some time to answer these questions.

Many Pennsylvania area medical facilities worry about the safe, secure disposal of their x-ray materials. Whether you have a large or small amount of X-rays, they need to be recycled rather than thrown in the trash. The main component of an X-ray film is PET plastic, and it is coated with silver, a rare earth mineral and the precious metal we are all familiar with. So, throwing away an X-ray means you are putting PET plastic and silver in the trash, which ultimately goes to a landfill. X-ray recycling is the right thing to do for proper disposal.

You can’t just stockpile your X-rays forever; they eventually need to be disposed of in an environmentally conscious, compliant way. At RDM, we provide several types of X-ray recycling services, including:

  • Effluent treatment systems – Metallic exchange and drain monitor systems designed to achieve and maintain environmental compliance, along with recovering silvers.
  • Scrap film recycling – We recycle film polyester base and reclaim all the available silver. All paper and envelopes are recycled.
  • Silver recovery – Terminal systems and recirculation silver recovery with state-of-the-art equipment and unique systems to assure environmental compliance.
  • Environmental services – Consulting, compliance surveys, composite sampling.
  • Fire room services – Digital scanning, purges, relocations and tightening up files.
  • Aluminum recycling – Scrap aluminum plate removal and recycling.
  • And more!

Are you ready to learn more about X-ray recycling as well as the many other services we provide? If so, give us a call here at Resource Data Management at (215) 953-5175 or contact us online for a free analysis! We can answer any questions you have about X-ray recycling for your Harrisburg office.

Choose the Best Document Scanning Company for You

When your business is in need of document scanning in Reading, PA you have a few things you need to consider before making your selection. But when you’re contemplating whether or not document scanning and document storage is something you should look into for your business, it’s easy to get overwhelmed by all of the information out there. And first, you want to be sure the document scanning company you pick has a good reputation. You want to be sure it’s reliable and trustworthy. After all, you are entrusting your confidential business documents to them. A document scanning company like Resource Data Management should be known as responsible and efficient too. As a trusted name in document scanning, we have a few suggestions to consider when choosing your document storage company.

document scanning

A proper document scanning company should help you follow the strict state and federal regulations, like with HIPAA and the Affordable Care Act. Pennsylvania businesses can benefit from document scanning services simply because it could help them avoid costly fines for not adhering to state and federal regulations.

A good document scanning company should also have plenty of security present. There should be monitors of some type on the premises as well as security over the computer so your confidential information isn’t at risk. Also, they should have a quality control system in place to ensure your documents are properly scanned and stored.

Your document scanning company should also be friendly and professional. They should be well-trained in how to properly and securely scan your documents and in how to use all of the scanning hardware and software.

In addition to document scanning, a professional company like ours will also offer a variety of other document storage services. For example, we also offer blueprint scanning, medical records scanning, microfilm scanning, aperture card and microfiche scanning. Not only that, we can even help your company pick the very best document imaging software for your needs to help you access your important documents whenever you need them. Having a paperless office doesn’t have to mean purchasing expensive equipment or hiring more people. It is our goal to help organizations like yours decrease costs, increase efficiency and safely transition to running a paperless office.

For more information about document scanning for your Reading, PA business or to learn more about the many other services we offer, call Resource Data Management at 215-953-5175. Or Request a Free Estimate!

Document Scanning and Its Many Benefits

Looking into document scanning in Philadelphia? You likely have many questions about this service and what kinds of benefits it can provide. Document scanning and storage have become increasingly popular over the years, replacing or minimizing the need for huge filing cabinets and streamlining the document storage and retrieval process. Thanks to the Internet and ever-expanding technology, it is easy to keep everything filed away and accessible electronically. Thinking about whether a document scanning service is right for you? As experts in document scanning services, the professionals at Resource Data Management have come up with some of the many benefits to choosing document scanning for your business.

document scanning

Space & Time

A document scanning service can help your business save space. Over the years, paper and files take up a lot of square footage. Now try to imagine that space without a bunch of filing cabinets. What would you use it for? More desk space? And, once all of your paperwork has been scanned and electronically stored for your access, we can store the actual physical paperwork offsite or have it disposed if you wish; whether through shredding or recycling.

No more hours spent leafing through hundreds of files tucked away in old rusty filing cabinets! Your scanned documents can be available to you and your chosen employees digitally. Find files with the click of the mouse! Hire us as your document scanning service so that you can rest assured that all of your attention is focused and can be placed upon the running of your business, its customers and your employees.

Security

All of our document scanning services are safe and secure. No more worrying about where an old file ended up or if your filing room was properly locked up at the end of the day. All of our services are secure and confidential. And, we employ every method we can in order to keep your data as safe as possible from security breaches and other security-related issues.

Money

Paper, ink and printing supplies cost a pretty penny. Have you seen the cost of an ink cartridge lately? Hiring a document scanning company could help your office safe money on these supplies and you will use a lot less paper too. Environmentally-friendly bonus!
These are just a few of the reasons you should choose document scanning for your Philadelphia business. To learn more, call Resource Data Management at 215-953-5175, or you can contact us to get a free Records Management Analysis.

Going Paperless: Document Storage in the Age of the Millennial

When you’ve been doing business a certain way for so long, jumping into a new way of doing things can be a little intimidating. And the same goes for going paperless. Many businesses are stuck in this rut. They have big filing cabinets full of files and important records that haven’t been touched or looked at in decades. With more and more Millennials entering the work place, the need to access work and files digitally has become increasingly obvious. This year millennials may even surpass baby boomers and Gen-Xers to become the largest generation in the American workforce! Simply put, companies can’t afford to keep cumbersome paper processes in place.

document storage

As a company that offers document storage to New Jersey and the tri-state area, we are often asked about what kinds of benefits business owners and managers can expect from going paperless and storing their documents offsite. And, as industries today move away from physical records and begin to embrace digital document storage, the benefits continue to grow.

Going Paperless Doesn’t Have to Be Scary

When you begin looking into document storage and scanning, you might think you will have to go completely paperless. But this is not the case! We can tailor our document storage services to fit you and your company’s specific needs. We offer physical off-site storage of documents with rapid document retrieval and immediate access to your information.

It’s More Secure

When you get a hard copy file, it probably passes through several different hands. It could then sit in a box or out on a desk for a few hours or a few days, where anyone could see it and have access to it. However when choosing document storage and scanning services from Resource Data Management, we use encryption and other secure measures to make sure that your documents and files are scanned and stored away securely. This way, you no longer have to worry about someone else having access to your files and other important data.

It Can Help You Save Time

Going paperless means that, instead of spending time at your filing cabinet trying to find the information you need, you simply use imaging software to quickly search for the information or file you need. Many of us are used to getting what we need when we need it at the click of a button. Document storage solutions can help achieve this. Plus, document storage can help organize! You do not have to worry about a file being misfiled or misplaced. All of the information you want and need is at your fingertips!

Do you want more information on document storage in New Jersey or the tri-state area? Call us at Resource Data Management at 215-953-5175, or you can contact us to get a Free Analysis.